HR​/Finance Assistant

Job Description

FTE/HOUR ALLOTMENT: 40 hours per week

REPORTING STRUCTURE

• Reports to:
  
  HR / Business Manager
• Supervises: N/A

MISSION ALIGNMENT

• Our Mission:
  To grow environmentally literate, community-impacting learners of excellence.
• Our Vision: CCS strives to be a school where students build meaningful connections with each other, the community, and the environment through exceptional and relevant learning experiences.

DEPARTMENT/PROGRAM

Human Resources / Business Office

JOB SUMMARY/PURPOSE

The Finance/HR Assistant supports the school’s daily financial and human resource operations while serving as the primary liaison between the school and the Human Resources/Business Manager. This position ensures accurate documentation, timely processing of financial transactions, compliance with charter school regulations, and efficient HR administrative support.

STRATEGIC ALIGNMENT & EXPERIENCE IMPACT

• For Staff & Community:
  • Fostering a collaborative, supportive work environment.
  • Supporting the overall operations and systems of the school.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Prepare and submit documentation for accounts payable, receivables, and payroll.
• Review invoices for accuracy, proper coding, and approval.
• Track purchase orders, monitor budget line items, and assist with monthly financial reporting.
• Maintain organized financial records for audit readiness and support annual audit preparation.
• Monitor grant expenditures and assist with compliance reporting.
• Process staff reimbursements, vendor payments, and track student fees.
• Collect and verify timesheets; coordinate payroll processing with HR/Business Manager.
• Maintain payroll records, resolve discrepancies, and track employee leave balances.

• Serve as the primary liaison between the school and the Human Resources/Business Manager.
• Assist with in-person employee onboarding and offboarding processes.
• Support benefits enrollment and serve as a liaison with benefits providers.
• Provide front office or administrative support as needed.

• Maintain personnel files in compliance with state and federal regulations.
• Coordinate background checks, credential verification, and employment documentation.
• Track certifications and required compliance trainings.
• Assist with updating the employee handbook and HR policies.

• Respect:
  Maintaining confidentiality of financial and personnel information.
• Excellence:
  Ensuring accurate documentation and compliance with charter school regulations.
• Integrity:
  Doing the right thing by managing confidential information with high levels of professionalism.

WORKING CONDITIONS

Operates in a school office environment; may require occasional evening hours to support board meetings, audits, or special events. Location is an in-person school building; hybrid status is dependent upon dialogue with HR/Business Manager.

• Agreement: 12 month position, 200 days
• Schedule:
  
  8 hours per day; standard business hours 7:30 AM to 4:00 PM with flexibility as needed for school events
• Position Type:
  Hybrid
• Technology Requirements:
  Must maintain and regularly update Google Calendar as the school uses Google Workspace, or ensure Administrative Assistant does so
• Meeting Requirements:
  Must attend all required staff meetings, professional development sessions, and emergency training
• Delegation Structure:
  Required to establish and maintain a clear delegation structure for the Human Resources/Business Office during any absences
• Starting Wage: $22.00/hour
• Benefits:
  Comprehensive benefits package including health insurance, retirement, and paid time off

DISCLAIMER

This position description accurately reflects the primary duties, responsibilities, and requirements of the role. It does not exclude other assigned duties not mentioned above. CCS is an equal opportunity employer committed to building an inclusive community of educators.

• Education:
  
  Associate’s degree in Accounting, Business Administration, HR, or related field (or equivalent experience).
• Experience:
  
  2+ years of experience in bookkeeping, accounting support, or HR administration.
• Knowledge/
  
  Skills:
  
  Proficiency in Microsoft Office (especially Excel); strong organizational skills and attention to detail.
• Personal Attributes:
  Ability to manage confidential information with discretion; ability to work independently while supporting a collaborative team.

• Experience working in a charter school, nonprofit, or public school environment.
• Familiarity with outsourced accounting models and knowledge of grant accounting.
• Experience with payroll and HRIS systems.

Interested applicants, please send your resume, cover letter, academic transcripts, and three professional references to hiring.

To apply for this job, please contact the person listed.