Marketing Operations Administrator

• Base Pay $24.00 - $29.00 / Hour
• Job Category SALMKT
• Employee Type FT Non-Exempt
• Required Degree 2 Year Degree

The Marketing Operations Administrator  serves as the primary task master in the project management system to drive team coordination and on-time delivery of deliverables. The role manages Malco Store operations, including inventory management, purchase orders, printing coordination, vendor/3PL relations, fulfillment, and kitting—while maintaining the PIM/DAM asset library, monitoring digital asset workflows, updating product data and the website, handling design/administrative tasks, and delivering data-driven insights.

This ensures seamless physical and digital support for campaigns, product launches, sales teams, and events through efficient processing, proactive recommendations, and continuous improvement.

• Acting as primary task master in the project management system:
  Enter new tasks with complete details after manager review, assign to team members, monitor progress, adjust timelines, and ensure on-time completion
• Oversee day-to-day requests and requirements of the internal project management system and Malco Store, our sales collateral hub(operated by Taylor Corp).
• Submit / receive purchase orders (POs), gathering printing quotes, and coordinating with vendors or 3PL providers for printing, production, storage, and shipping of marketing items
• Oversee Malco Store inventory of marketing materials: monitor stock levels for all products, advise on reordering, generate ideas and source merchandise for collateral and launches, and report on orders / usage with insights and recommendations for sales and inventory decisions
• Assist with 3PL invoicing, pricing, financial tracking, performance metrics, and generate basic reports on inventory, orders, and fulfillment efficiency
• Manage user accounts and access for the Malco Store; assist in executing 3PL initiatives and rollouts
• Process and fulfill internal / external orders for promotional items, samples, collateral, and kitting (including in-house kitting and sales kitting resource coordination)
• Create and maintain Product Information Management / Digital Asset Management System (PIM / DAM) category folders for new portfolio products, audit / review files for visibility, tags, regions, and naming formats
• Maintain and review all product assets for accuracy; update product data in PIM / DAM and the company website when portfolio changes occur
• Monitor / review digital asset uploads and downloads, meet distribution deadlines, authorize access, and convert PIM / DAM exports to client-preferred formats
• Manage show leads and update marketing contact lists
• Assist with website maintenance (product development pages, landing pages, slider images, home page updates, rep page edits, and other updates as needed)
• Monitor and report on rep page and Malco store activity (usage, logins, clicks, engagement with digital documents, Malco Store links, and launch resources); analyze data (including orders / usage) to provide actionable recommendations for optimizing content, access, inventory, and launch strategies
• Collaborate with marketing, sales, customer service, planning, external agencies, and Taylor Corp. to align priorities, elevate critical items, provide project status updates, and support high-impact initiatives
• Proactively identify process improvements for 3PL / Malco Store operations, task workflows, PIM / DAM management, and reporting
• Support miscellaneous activities directly related to marketing fulfillment, content operations, and digital asset management

• Required:
  
  High School Diploma or GED
• Preferred:
  Associate’s degree or Bachelors degree or equivalent coursework in business, marketing, customer service, or sales
• 3–4year…