Finance Manager

Location: Litchfield

Job Summary The Finance Manager is responsible for the overall management and administration of the hospital's general accounting and payroll activities. This includes ensuring accuracy and compliance with all federal, state, and local regulations, performing financial analysis, and preparing financial reports. This role is crucial for maintaining the financial health of MMHC. Collaborates with human resources in areas of compensation, benefits, and payroll administration/policies.

Acts as a trusted point of contact for staff on Accounting and Payroll related matters and works closely with hospital senior leadership team.

Essential Job Functions Job functions are those tasks, duties, and responsibilities that comprise the means of accomplishing the job’s purpose and objectives. Job functions are critical or fundamental to the performance of the job. They are the major functions for which the person in the job is held accountable.

General accounting:

Month-end close:
Perform and oversee the monthly and annual financial closing process, including preparing financial statements such as balance sheets and income statements.

Manage accounts payable (AP) and accounts receivable (AR):
Oversee the full cycle of AP and AR, including invoicing, vendor payments, and patient receipts.

Reconcile accounts:
Perform and supervise the reconciliation of all bank and general ledger accounts.

Prepare budgets:
Assist the CFO with preparing and managing the annual budget.

Conduct audits:
Oversee the annual financial audit and prepare necessary documentation for internal and external auditors.

Payroll management:

Process bi-weekly payroll:
Oversee the accurate and timely processing of payroll for all employees, including calculating wages, overtime, and shift differentials, as well as managing deductions for taxes, benefits, and garnishments.

Maintain systems:
Manage and maintain the hospital's payroll and timekeeping systems (e.g., ADP, Paycom), ensuring data accuracy and compliance with hospital policies.

Ensure compliance:
Stay current on all federal, state, and local payroll laws and regulations to ensure the hospital remains compliant.

Generate reports:
Prepare and provide payroll reports to hospital management and external agencies as required.

Handle inquiries:
Serve as the primary contact for all employee payroll questions and resolve any discrepancies in a timely manner.

Administrative and leadership:

Policy and procedure development:
Develop, implement, and maintain internal controls, policies, and procedures related to accounting and payroll to improve efficiency and accuracy.

Process improvement:
Identify and implement opportunities to streamline accounting and payroll processes through automation or other means.

Cross-departmental collaboration:
Work closely with Human Resources to ensure accurate and timely reporting and data consistency.

Confidentiality:
Maintain the highest level of confidentiality with sensitive financial and employee information.

Note:

This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. Employees holding this position may be directed to perform job-related tasks other than those specifically presented in this job description.

Minimum Qualifications Bachelor’s degree in accounting, finance, or business administration or related field.

Three to five years of experience in an accounting or payroll position in a healthcare setting.

Knowledge, Skills & Abilities (KSAs)
Regulatory knowledge:
Comprehensive understanding of federal and state wage and hour laws, payroll taxes, and standard accounting principles (GAAP).Attention to detail:
Meticulous attention to detail is critical for ensuring accuracy in complex calculations and record-keeping.

Analytical skills:
Strong analytical and problem-solving skills to resolve discrepancies and identify trends.

Communication:
Excellent interpersonal and communication skills to effectively interact with employees, department heads, and external auditors.

Time management:
Exceptional organizational and time management skills to handle multiple tasks and meet strict deadlines.

Leadership:
Experience supervising staff and providing training and guidance.

Ability to work independently and meet the demands of a CAH/rural hospital environment.

Skilled at incorporating AIDET into professional practice.

Understands role in patient confidentiality and must protect patient information from unauthorized access, use, or disclosure as defined by HIPAA.Ability to respond quickly and decisively to emergency situations and participate in shelter-in-place and disaster response protocols.

Ability to work with interdisciplinary teams, communicating effectively with patients, families, and healthcare providers.

Preferred Qualifications Prefer previous supervisory or management experience.

Prefer previous experience with Paycom HRIS system.

Knowledge of CAH-specific regulations and rural health challenges.

Computer Skills Proficiency in…