Medical Records​/Central Supply​/Staffing Coordinator

Job Location:

St. Henry Care Community - St. Henry, OH 45883. Position Type:
Full-Time. Education Level: None. Salary Range: $24.00 - $28.00 Hourly. Travel Percentage:
None. Job Shift: First Shift.

• Medical Records Management
  • Organize, maintain, and manage patient medical records, ensuring all documentation is accurate, up-to-date, and complete.
  • Ensure that medical records are properly filed and securely stored, in compliance with facility policies and healthcare regulations, including HIPAA.
  • Retrieve and provide access to medical records for authorized personnel, ensuring timely responses to requests for patient information.
  • Process requests for medical records from patients, healthcare providers, and external agencies, ensuring all necessary documentation is provided.
• Documentation and Data Entry
  • Accurately enter and update patient data into electronic health record (EHR) systems, including demographic information, treatment history, diagnoses, and medications.
  • Review medical documentation for accuracy, completeness, and adherence to facility standards.
  • Ensure that all required forms, consents, and legal documents are included in each patient’s medical record.
• Compliance and Confidentiality
  • Ensure compliance with federal, state, and facility regulations regarding medical recordkeeping, including HIPAA and other privacy regulations.
  • Protect patient confidentiality by safeguarding medical records and ensuring that access is limited to authorized personnel only.
  • Conduct regular audits of medical records to ensure compliance with regulatory standards and identify areas for improvement.
• Record Retrieval and Distribution
  • Assist healthcare providers by retrieving medical records and providing them with accurate patient information as needed for treatment, billing, or legal purposes.
  • Respond to requests for medical records from outside agencies, legal representatives, or patients, ensuring that all requests comply with facility policies and regulatory guidelines.
  • Prepare and deliver medical records for regulatory audits, inspections, and surveys as required.
• Quality Assurance
  • Monitor the quality and accuracy of medical records, ensuring that all documentation is legible, complete, and correctly filed.
  • Participate in quality improvement initiatives to enhance the accuracy, organization, and accessibility of medical records.
  • Work with healthcare providers to ensure timely and accurate completion of medical documentation.
• Collaboration and Communication
  • Work closely with healthcare providers, nursing staff, billing departments, and administrative personnel to ensure the efficient management of medical records.
  • Communicate effectively with patients and external entities regarding requests for records, confidentiality concerns, and other related issues.
  • Collaborate with other departments to address any discrepancies or issues related to patient records.

• Education:
  
  High school diploma or equivalent required. Certification as a Registered Health Information Technician (RHIT) or similar credential is preferred.
• Experience:
  
  Minimum of 1-2 years of experience in medical records management or a related role in healthcare is preferred.
• Skills
  • Strong attention to detail and organizational skills.
  • Knowledge of healthcare regulations, including HIPAA and medical recordkeeping standards.
  • Proficiency with electronic health record (EHR) systems and medical terminology.
  • Ability to handle sensitive and confidential information with discretion.
  • Good communication skills and ability to work independently and as part of a team.

• Health benefits including Medical, Dental & Vision
• 401k with company match
• Early Pay via Tapcheck!
• Employee Perks & Discount program
• PTO + Company Holidays + Floating Holidays
• Referral Bonus Program
• Mentorship Programs
• Internal/Upskilling Growth Opportunities
• Continued Education Loan Repayment Program powered by Clasp