Safety Coordinator

Benefits and Safety Coordinator

Sand Companies
Waite Park, MN

The Benefits and Safety Coordinator is responsible for the administration and continuous improvement of employee benefit programs, leave programs, wellness initiatives, workers' compensation administration, safety programs, loss control initiatives, and organizational risk assessment activities. This position serves as the primary liaison between associates, benefit providers, brokers, vendors, and third‑party administrators while ensuring compliance with applicable federal, state, and local regulations.

The Benefits and Safety Coordinator manages benefit enrollments, leaves of absence, workers' compensation claims, safety initiatives, disaster preparedness planning, and wellness programs. The position partners closely with Human Resources, Payroll, Accounting, Operations, and third‑party service providers to support a safe workplace, control organizational risk, enhance employee wellbeing, and ensure accurate administration of employee benefit programs.

This list of duties and responsibilities is not all‑inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.

• Enroll new hires and newly eligible associates in benefit plans and provide benefits orientation.
• Process benefit enrollments, status changes, qualifying life events, and benefit terminations.
• Manage annual open enrollment processes and benefit plan transfers.
• Maintain relationships with benefit vendors, brokers, and carriers to resolve complex benefit issues and discrepancies.
• Review benefit claims issues and assist associates in navigating benefit programs.
• Provide vendors with appropriate documentation for life, disability, retirement, and other benefit claims.
• Evaluate and compare existing benefit programs with market practices and industry benchmarks.
• Analyze benefit utilization data and develop recommendations for management review.
• Assist with benefit communications, educational materials, and employee presentations.
• Issue required annual notices and summary plan information to associates.
• Maintain employee benefit records and ensure compliance with benefit plan requirements.
• Partner with Payroll and Accounting to reconcile insurance invoices and ensure accurate deductions and carrier payments.

• Process leave of absence requests, approvals, denials, and return‑to‑work documentation.
• Administer FMLA, state leave programs, ADA accommodations, and other applicable leave programs.
• Provide guidance to associates and managers regarding PTO, sick leave, wellness leave, and other paid leave programs.

• Serve as the primary coordinator for workers' compensation claims and claim administration.
• Monitor, track, and follow up on all open workers' compensation claims to ensure timely resolution.
• Coordinate injury reporting, claim documentation, return‑to‑work processes, and communication with insurance carriers and third‑party administrators.
• Maintain a working understanding of workers' compensation experience modification factors and the financial impact of claims on organizational costs.
• Analyze workers' compensation trends and recommend strategies to reduce claim frequency and severity.
• Assist management with accident investigations and corrective action recommendations.
• Coordinate and support the Company's Health, Wellness, and Safety Committee.
• Assist with the development, implementation, and monitoring of workplace safety programs and initiatives.
• Analyze incident and injury trends to identify areas of risk and opportunities for improvement.
• Monitor OSHA‑related incidents, recordkeeping requirements, and reporting obligations.
• Follow up on outstanding OSHA matters and coordinate corrective actions as needed.
• Support safety training initiatives and promote a culture of workplace safety throughout the organization.
• Assist in organizational risk assessments by analyzing incident trends, loss data, and risk frequency and providing recommendations for management review.

• Review, maintain, and…