Payroll Specialist

Payroll Specialist

We are looking for a detail-oriented Payroll Specialist to support payroll and benefits operations for our team in Saint Paul, Minnesota. This position works across payroll, benefits, and compliance activities to help ensure employees are paid accurately and on time while benefit programs are administered effectively. The ideal candidate brings strong knowledge of payroll processing, benefits coordination, and regulatory reporting, along with the ability to respond to employee and manager questions with professionalism and accuracy.

Responsibilities:

• Process bi-weekly payroll for a single-state employee population, ensuring timely and accurate completion of each payroll cycle.
• Review timekeeping details, attendance information, overtime entries, and benefit deductions to confirm payroll accuracy and compliance with applicable requirements.
• Support administration of employee benefit offerings, including medical, life, and disability plans, and help maintain accurate enrollment records.
• Communicate benefit updates to employees by explaining eligibility, coverage details, and plan changes in a clear and helpful manner.
• Monitor reports from benefit vendors and insurance providers to help maintain compliance with plan rules and organizational requirements.
• Prepare payroll tax filings, payments, and related reports within established deadlines, and assist with year-end activities such as W-2 processing.
• Provide guidance to managers and employees on timekeeping, labor records, and payroll-related questions.
• Help strengthen payroll and benefits procedures by identifying opportunities to improve accuracy, efficiency, and internal controls.
• Coordinate annual open enrollment activities and assist with administration of retirement and savings programs, including 401(k) and deferred compensation plans.
• Maintain required payroll and benefits documentation and complete reporting needed to satisfy federal, state, and provider standards.