Property and Executive Operations Manager

Rein Dance Equestrian — Hiring Recommendation Property & Executive Operations Manager

Important distinction: This is not a barn-manager or horse-care position. It is a hybrid of property operations, facilities and vendor coordination, executive support and hands-on logistics.

Rein Dance is a private family equestrian and landholding operation in Delano, Minnesota. The core property includes approximately 160 acres, an 11-stall barn, multiple structures, vehicles and agricultural equipment, and a small mixed herd of performance, retired and legacy horses. Surrounding parcels may support carefully approved landscape, conservation, garden, facility and equestrian projects over time.

The immediate priority is operational stability. We need an unusually capable local operator who enjoys bringing order to complexity and making sure commitments are completed. This is not a desk-only role: a day may include organizing priorities, taking a truck to service, meeting a contractor, receiving a delivery, picking up supplies and closing the loop with a short written update.

Own the logistical and administrative backplane that keeps Rein Dance and its approved property projects moving — priorities, vendors, service appointments, vehicles and equipment, deliveries, supplies, records and follow-through — so Julia and Cindy can focus on horse-program, creative and ownership decisions.

Because this position requires a consistent on-site presence in Delano, we will prioritize candidates already located in the west metro area.

This position has one direct manager and two primary internal clients. Julia and Cindy may both request support, but all requests are captured in one shared priority list. The Executive Operations Director sets the consolidated priorities, spending rules and performance expectations and resolves conflicts. The employee is not expected to referee family disagreements or decide privately which principal to disappoint.

1. Operating rhythm and executive support

• Maintain one master list of requests, commitments, projects, deadlines, decisions and blocked items.
• Turn requests into an owner, next action, due date, approval and definition of done; run the weekly priority review and issue a brief status report.
• Coordinate property-related calendars, meetings, correspondence, research, estimates, pickups, drop-offs and follow-up for Julia and Cindy.
• Prepare short decision briefs showing options, cost, timing, tradeoffs and the decision required.

2. Property, fleet, supplies and vendors

• Serve as the on-site point person for approved deliveries, contractors, service providers and inspectors.
• Coordinate service and records for trucks, trailers, tractors, skid steers, utility vehicles and other equipment, including registrations, inspections, warranties and preventive-maintenance dates.
• Order, pick up, receive and organize approved supplies; establish minimum inventory levels and reorder points for designated critical items.
• Conduct documented visual property rounds and route exceptions to the appropriate employee, vendor or qualified professional.
• Source vendors, compare proposals and track each approved work order through closeout, including scope, estimate, approval, photographs, warranty and punch list.
• Challenge incomplete or substandard work constructively and elevate cost, quality, timing or safety concerns before they become larger problems.

3. Approved property and parcel projects

• Coordinate approved projects involving roofing and structures, fencing, roads, drainage, utilities, landscaping and gardens, tree buffers, conservation work, and storage or agricultural buildings.
• For each material project, maintain a named sponsor, written…