Accounts Payable Specialist

Description

Job Title:

Accounts Payable Processor

Department:
Corporate Finance

Reports To:

AP Manager

FLSA Status:
Non-Exempt

Date: [Insert Date]

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Position Summary:

The Accounts Payable Processor is responsible for performing daily AP operations with a focus on accuracy, timeliness, and customer service. This role will manage a high volume of invoice processing, assist with payment requests, handle P-Card research, and support monthly close activities. The ideal candidate is detail-oriented, organized, and capable of working in a fast-paced environment.

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Key Responsibilities:

- Accurately process a high volume of invoices in a timely and organized manner.

- Prepare daily check runs and ensure checks are mailed according to schedule.

- Handle special check requests, including manual or expedited payments.

- Research Purchase Card (P-Card) transactions for accuracy, duplicates, and policy compliance.

- Perform month-end closing duties

- Prepare journal entries as needed to ensure accurate financial reporting.

- Prepare and process Claims and Agent Refund requests following internal guidelines.

- Create ad hoc payments for manual checks as needed.

- Sort, organize, and distribute incoming mail for the AP department.

- Review location-submitted invoices for accurate GL coding, approvals, and proper support.

- Communicate with internal departments and vendors to research and resolve past-due invoices or payment inquiries.

- Maintain strong relationships with vendors and internal business units to facilitate timely resolution of payment issues.

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Qualifications:

- 2+ years of Accounts Payable or accounting experience.

- Strong knowledge of invoice processing, payment handling, and general ledger coding.

- Experience with P-Card management and reconciliation is a plus.

- Familiarity with journal entry preparation and month-end procedures.

- Proficient in Microsoft Office, especially Excel and Outlook.

- Experience with accounting or ERP systems such as Workday

- Excellent communication and customer service skills.

- High attention to detail and ability to manage multiple tasks effectively.

- Strong organizational and time management skills.

Work Environment & Expectations:

- Ability to work both independently and as part of a collaborative team.

- Maintain professionalism in communication with internal staff, vendors, and external stakeholders.

- Demonstrate flexibility in responding to shifting priorities and urgent requests.

- Uphold confidentiality and compliance with financial and operational policies. Requirements Account Coding, Accounting Software Systems, ADP - Financial Services, Concur, ERP - Enterprise Resource Planning, Accounting Functions, Accounts Payable (AP), Accrual Accounting, Auditing, Automated Clearing House (ACH)

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