Document Specialist

Job Title: Document Specialist

Location: Minnetonka, MN – 100% onsite – Local candidates only

Period: 10/07/2024 to 04/30/2025 – Possibility of extension

Hours/Week: 40 hours – Hours over 40 will be paid at time and a half

Rate: $20/hour

Contract Type: W-2 only, Temp to hire potential

The Document Specialist will be responsible for ensuring the accuracy and integrity of various documents, including US Customs declarations. This role requires auditing documents for accuracy, tracking down missing or incomplete documentation, and communicating with internal and external stakeholders as needed. The Document Specialist must be able to work independently after training and identify and report any errors, issues, or inconsistencies in the documents they review.

• Document Preparation and Editing:
  Review, prepare, and edit documents, ensuring accuracy and adherence to company standards.
• File Maintenance and Organization:
  Maintain a comprehensive filing system for documents.
• Document Assembly and Compilation:
  Compile necessary documents for internal and external use.
• Audit and Review:
  Conduct thorough audits of documentation, including US Customs declarations.
• Issue Reporting and Resolution:
  Identify discrepancies or issues in documentation and work with internal or external parties to resolve them promptly.
• Compliance and Legal Standards:
  Ensure that all documentation adheres to relevant regulatory requirements and company policies.
• Collaboration and Communication:
  Collaborate with other departments to gather required documentation and information.
• Process Improvement:
  Identify areas for improvement in the documentation process and suggest solutions.
• Training:
  Assist in training new employees on documentation processes and procedures.

• Education:
  
  High school diploma or equivalent; further education or certification in documentation management is advantageous.
• Experience:
  
  0‑3 years of experience in documentation management, auditing, or filing systems.
• Technical Proficiency:
  Strong knowledge of Microsoft Office Suite (Excel, Word) and familiarity with document management systems.
• SAP Knowledge:
  Previous experience with SAP is a plus but not mandatory.
• Attention to Detail:
  Ability to meticulously audit documents, identify inconsistencies, and ensure accuracy.
• Communication:
  Excellent written and verbal communication skills.
• Organizational
  
  Skills:
  
  Strong ability to manage multiple tasks efficiently and maintain organized filing systems.
• Problem‑Solving:
  Ability to troubleshoot issues related to document management and suggest improvements.
• Confidentiality:
  Demonstrated ability to handle sensitive information with care and discretion.

• Certification in Documentation Management.
• Knowledge of Compliance Standards:
  Familiarity with industry‑specific compliance standards and regulatory requirements.
• Industry
  
  Experience:
  
  Experience in healthcare, legal, or similar industries.