Executive Assistant to Founder​/Chief of Staff Apprentice

Executive Assistant to Founder / Chief of Staff Apprentice

Location: [City, State]

Employment Type: Full-Time

Compensation: $60,000 - $80,000+ depending on experience, demonstrated ability, and performance

We are looking for a highly organized, resourceful, and ambitious Executive Assistant to serve as a trusted right hand to a Founder and CEO. This is not a traditional administrative role. The ideal candidate will help manage both professional and personal priorities while playing a key role in business operations, project execution, marketing initiatives, and household management.

This position is designed for someone who wants more than a typical Executive Assistant role. Over time, the right candidate will grow into responsibilities that may include operations management, project leadership, strategic planning, and household management when the executive is traveling.

Whether you're an experienced Executive Assistant or a recent college graduate with strong entrepreneurial instincts, we are looking for someone who can learn quickly, take ownership, and consistently find ways to make life and business run more efficiently.

Executive Support

• Manage calendar, appointments, meetings, and travel arrangements
• Coordinate communications, follow-ups, and priority management
• Prepare meeting agendas and track action items
• Serve as a liaison with clients, vendors, and business partners
• Handle confidential business and personal matters with discretion

Personal Assistance & Household Management

• Run personal and business errands
• Coordinate household vendors, maintenance, and service providers
• Schedule appointments and manage personal logistics
• Assist with travel planning and special projects
• Oversee home operations while the executive is traveling
• Anticipate needs and proactively solve problems before they arise

Project Management & Business Operations

• Support planning and execution of company initiatives and special projects
• Coordinate timelines, deliverables, and stakeholder communications
• Track project progress and ensure accountability
• Assist with operational improvements and process development
• Help manage vendors, contractors, and strategic partnerships

Marketing & Growth Initiatives

• Assist with marketing campaign planning and execution
• Coordinate social media content and scheduling
• Support email marketing and customer communication initiatives
• Conduct market research and competitive analysis
• Help organize launches, promotions, and growth campaigns

Technology & AI Integration

• Utilize AI tools to improve productivity and efficiency
• Research and implement automation opportunities
• Evaluate emerging technologies and software platforms
• Maintain digital systems and documentation
• Assist with workflow optimization across business functions

Required

• Bachelor's degree or equivalent experience
• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• Proficiency with Google Workspace, Microsoft Office, and productivity tools
• Strong problem-solving skills and ability to work independently
• Ability to manage multiple priorities in a fast-paced environment
• Valid driver's license and reliable transportation
• High level of professionalism, discretion, and personal accountability

Preferred

• Executive Assistant, Operations, Project Management, or Administrative experience
• Digital marketing or social media experience
• Familiarity with AI tools including ChatGPT, Claude, Gemini, and related technologies
• CRM experience (Hub Spot, Salesforce, Go High Level , etc.)
• Startup, entrepreneurial, or small-business experience
• Household management or personal assistant experience

We value initiative, work ethic, resourcefulness, and the ability to learn quickly just as much as years of experience. Exceptional recent graduates with strong leadership experience, entrepreneurial projects, internships, or demonstrated self-starting ability are encouraged to apply.

Ideal candidate:

• Learns quickly and adapts without extensive training
• Takes ownership rather than waiting for instructions
  
  Has a strong bias toward action and…