Level V Head Office Assistant at Clear Springs Elementary

Level V Head Office Assistant at Clear Springs Elementary, 8 hours per day, 212 days per year

• Provides clerical and administrative support to the building principal, including scheduling appointments, preparing correspondence, and maintaining the building calendar.
• Creates and oversees production of bulletins, newsletters, weekly fliers, forms, correspondence, mailings, staff handbooks, parent handbooks, student directories, and reserve teacher folders.
• Oversees the daily operations of the main office, backs up phones for the building office assistant, provides customer service, and ensures all visitors are properly signed in.
• Records and reports payroll hours for paraprofessionals and clerical staff. Verifies employee attendance and assigns payroll codes in Frontline Absence Management.
• Maintains the school'sSkyward student management system, including setting up courses and sections, setting up schedules,and printing requested labels and various reports.
• Coordinates student enrollments and withdrawals. Completes appropriate paperwork, updates Skyward System, and transfers records. Submits monthly enrollment figures and maintains permanent records to provide data regarding state aid/reports.
• Monitors the Frontline Absence Management substitute system for the building and ensures that all teacher and para substitute needs are filled on a daily basis.
• Provides coverage for the health office during Health Para lunch and rest breaks.
• Anticipates and prepares appropriate materials and facilitates various procedures to help promote a smooth transition for students and staff at both the opening and closing of the school year.
• Coordinates Kindergarten Registration in the spring and Kindergarten Orientation in the fall.
• Provides work direction and guidance to other office assistants, paraprofessionals, and volunteers in the office. Monitor and intervene if needed.
• Anticipates and provides clerical and administrative support to principal, staff, students, and parents.
• Acts as liaison between school and parents, staff, PTA/PTO, and surrounding community.
• Assists in monitoring building security for the safety of the students. Assists in responding to emergency needs to students, staff and visitors. A member of the Emergency Procedures Chain of Responsibility for the school.
• Provides supervision to students who are detained in the office for discipline issues until the principal, administrative assistant, or other appropriate personnel are available to deal with the problem.
• Instructs new staff and volunteers in the operation of various equipment and district/office procedures (voice mail/e-mail/reserves) and location of supplies.
• Coordinates bus safety classes and the early dismissal process for all students.
• Participates on various school and district committees/meetings.

• Evidence of ability to maintain confidentiality on all correspondences, communications, and school-related information.
• Evidence of successful work experience using advanced features of Google Docs and Sheets, Microsoft Word, Outlook, and Excel.
• Evidence of ability to process documents at a minimum typing rate of 60 wpm.
• Evidence of excellent human relations and communication skills.
• Evidence of excellent attention-to-detail and strong proofreading skills.
• Evidence of ability to prioritize and handle multiple tasks simultaneously.
• Evidence of ability to work with minimum supervision.
• Evidence of ability to anticipate, analyze, and problem-solve various situations.
• Evidence of excellent organizational and record-keeping duties.
• Evidence of ability to stay on task with frequent interruptions.
• Evidence of ability to perform duties under pressure, handle constant interruptions, and adjust to changing priorities.