Senior Administrative Assistant in Minnetonka, MN or Irvine, CA

Improve the lives of others while Caring. Connecting. Growing together.

Job Description - Senior Administrative Assistant in Minnetonka, MN or Irvine, CA (2366005)

Senior Administrative Assistant in Minnetonka, MN or Irvine, CA - 2366005

At United Healthcare, we’re simplifying the health care experience, creating healthier communities and removing barriers to quality care. The work you do here impacts the lives of millions of people for the better. Come build the health care system of tomorrow, making it more responsive, affordable and optimized. Ready to make a difference? Join us to start Caring. Connecting. Growing together

This position provides administrative support to a dynamic team of attorneys and legal professionals supporting the litigation organization. The Senior Administrative Assistant role includes document development, presentation development, preparing legal documents, maintaining calendars and setting up meetings, making travel arrangements, copying, greeting visitors, setting up files, tracking expenses, and coordinating business segment liaison duties and others as assigned. The candidate should be detail oriented and have strong organization and project management skills.

This role is based in the Minnetonka, MN or Irvine, CA office working in a hybrid environment in office 4 days a week with the flexibility to work remotely 1 day per week.

• Create/maintain calendars and coordinate meetings avoiding scheduling conflicts, working with leaders across the enterprise
• Compile and/or integrate information needed to prepare reports and presentations
• Create/prepare meeting materials (e.g., PowerPoint presentations, spreadsheets, meeting agendas) and ensure distribution to meeting attendees in a timely manner
• Schedule, coordinate, and/or set-up resources and technology needed for meetings and events (e.g., conference rooms, virtual meeting resources, telepresence)
• Make travel arrangements (e.g., airline, hotel, ground transportation, office space, etc.)
• Track and submit expense reports
• Provide technical troubleshooting and IT outreach support
• Handle confidential information with sensitivity and discretion
• Interact with individuals at all levels of the organization; represent the team with professionalism and integrity
• Independently perform varied administrative duties related to functional area
• Review documents to ensure accuracy and quality, and revise as needed
• Assist team with coordination of printed documentation and mailings, including Fed Ex
• Manage office documents in accordance with enterprise records management procedures
• Support team workflow
• Greet visiting clients, guests and employees
• Collaborate with administrative support team members to provide back-up support as needed
• Complete invoice document management and payment
• Perform Business Segment Liaison (BSL) activities, as needed (e.g., hardware/software acquisition/disposal, new employee onboarding)
• Enter and submit purchase orders into relevant systems (e.g., ARIBA) to purchase office supplies from pre-approved vendors
• Accept deliveries and ensure supplies are distributed to the appropriate resources

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

• 2+ years of administrative support experience, at least 1 of which has included support of executives
• Experience managing multiple priorities
• Experience as a Business Segment Liaison (BSL) coordinating office moves including hardware and software requisitions, travel arrangements, new hire onboarding and other office management responsibilities
• Intermediate proficiency with MS Office applications including Outlook, Word, PowerPoint, Excel and Teams
• Proven ability to manage multiple tasks/projects and deadlines simultaneously with attention to detail
• Proven excellent verbal and written communication and grammatical skills
• Reside within reasonable commuting distance to the Minnetonka, MN or Irvine, CA office

• Experience supporting multiple…