Level III School Office Assistant at Clear Springs Elementary, 8 hours per day, 207 days per year

Level III School Office Assistant at Clear Springs Elementary. 8 hours per day, 207 days per year.

Monday‑Friday, approximately 7:30 a.m. to 4:00 p.m.;
Mid‑August to mid‑June (207 days per year); not scheduled to work during winter or spring break; benefit‑eligible; minimum hourly rate $25.41 (new rate for 2026–2027); medical and dental benefit eligible.

• Provides clerical support in the school main office, including greeting visitors, answering multiple incoming phone lines, providing customer service, scheduling appointments, distributing mail, and ensuring visitors follow school security procedures.
• Coordinates building use of online financing programs for parent purchasing including supplies, field trips and after school classes.
• Coordinates building registration and communication for after school classes.
• Coordinates communication between parents and teachers regarding after school community education classes.
• Coordinates on‑site coordination and communication between district transportation and parents for bussing.
• Serves as a resource to the parent organization.
• Maintains school records and files while observing data privacy requirements.
• Coordinates the building's ordering and distribution of equipment and supplies, oversees inventories and storage, and coordinates purchase orders and the capital purchase process.
• Works closely with the building principal in coordinating and monitoring the building budget, assigning budget codes, making deposits, transferring charges, and dispersing petty cash to building staff members.
• Assists with all necessary paperwork for the building's staff development, including registering staff, initiating payment, monitoring the budget.
• Assists with the creation and production of bulletins, newsletters, weekly fliers, forms, correspondence, mailings, staff handbooks, parent handbooks, student directories, and reserve teacher folders.
• Serves as back‑up clerical support for the Head Office Assistant.

• Evidence of ability to maintain confidentiality on all correspondences, communications, and school‑related information.
• Evidence of successful work experience using advanced features of Google Docs and Sheets, Microsoft Word, Outlook, and Excel.
• Evidence of ability to process documents at a minimum typing rate of 50 wpm.
• Evidence of excellent human relations and communication skills.
• Evidence of excellent attention‑to‑detail and strong proofreading skills.
• Evidence of ability to prioritize and handle multiple tasks simultaneously.
• Evidence of ability to work with minimum supervision.
• Evidence of ability to anticipate, analyze, and problem‑solve various situations.
• Evidence of excellent organizational and record‑keeping duties.
• Evidence of ability to stay on task with frequent interruptions.
• Evidence of ability to perform duties under pressure, handle constant interruptions, and adjust to changing priorities.