Executive Assistant to COO, Provider Operations - Minnetonka, MN

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United Healthcare (UHC) is seeking a highly capable Executive Assistant to support the COO Provider Operations and team in a fast paced, highly visible enterprise environment. This role is critical to the effectiveness of the team, requiring exceptional judgment, discretion, confidentiality, and the ability to anticipate needs in a dynamic enterprise setting.

The Executive Assistant serves as a trusted partner to the COO Provider Operations, enabling seamless operations, optimizing time and priorities, and facilitating effective communication and coordination across enterprise teams. The ideal candidate brings strong executive presence, advanced organizational skills, and the ability to operate with confidence at the most senior levels of the organization.

This role is based in the Minnetonka, MN office with flexibility to work a hybrid schedule, which is defined as four days onsite, and one day offsite per week.

• Provide primary executive support to the Operations & Experience COO Provider Operations and team, including comprehensive calendar management, meeting coordination, travel arrangements, expense management, and day-to-day operational support
• Proactively anticipate needs and remove obstacles by leveraging a deep understanding of the COO's priorities and context to independently triage requests and accelerate effective decision-making
• Serve as a key partner to the O&E executive leadership team, coordinating closely with other executive assistants across the enterprise
• Perform BSL duties for Provider Operations team
• Ensure the COO, Provider Operations is prepared for meetings by anticipating needs, assembling decision‑ready materials, and capturing key decisions and follow‑ups to drive timely completion
• Handle sensitive, confidential, and time critical information with the utmost discretion, professionalism, and adherence to internal policies and procedures
• Prepare, coordinate, and distribute materials for executive meetings, board level interactions, and external engagements
• Ensure all meeting logistics, technology, and resources are fully prepared and functioning for in person, hybrid, and virtual meetings
• Act as a gatekeeper and liaison for the COO's office, triaging requests, exercising sound judgment, and independently determining appropriate action
• Attend meetings as requested; capture notes, track decisions and action items, and follow up to ensure timely completion leveraging AI tools and resources such as Microsoft Copilot
• Prepare presentations, correspondence, reports, briefing materials, and executive communications using Microsoft Office tools
• Support enterprise initiatives and special projects, providing administrative and coordination support across business priorities
• Ensure flawless execution of executive travel, expense management, and logistics, enabling a seamless experience for the COO
• Manage executive approvals and workflows (e.g., travel, expenses, agreements, procurement tools) with speed, accuracy, and discretion
• Coordinate with facilities, IT, and enterprise partners to support office needs, onboarding, and operational requirements as needed
• Support leadership meetings, offsites, and special projects requiring administrative coordination and follow‑through
• Greet and support visiting executives, enterprise leaders, and external partners with…