Payroll Tax Specialist

Position Summary

We are seeking a knowledgeable and detail-oriented Payroll Tax Specialist to join our Human Resources team. This role is responsible for ensuring accurate and compliant payroll tax processing across multiple states, supporting quarterly and year-end payroll tax activities, and serving as a subject matter expert on payroll tax regulations and compliance. The ideal candidate is analytical, organized, and able to thrive in a fast-paced, high-volume environment.

• Manage and support multi-state payroll tax operations, ensuring compliance with federal, state, and local tax regulations
• Partner with third-party payroll vendors to maintain accurate and efficient payroll tax processing
• Research, analyze, and resolve payroll tax notices, amendments, discrepancies, and agency inquiries
• Monitor and communicate updates related to payroll tax laws, trends, and compliance requirements
• Review and validate quarterly balancing and year-end payroll tax processes to ensure accurate filings and remittances
• Collaborate with Payroll, HR, and Accounting teams to reconcile prior tax quarters and resolve outstanding issues
• Perform tax reconciliations
• Maintain accurate payroll tax records and supporting documentation
• Assist with audits, reporting requests, and compliance reviews as needed
• Identify opportunities to improve payroll tax processes, accuracy, and efficiency
• Provide excellent internal customer service while handling confidential information with professionalism and discretion

• Hands‑on experience with ADP Smart Compliance
• Strong knowledge of payroll tax regulations, including multi‑state and local tax jurisdictions
• Experience processing and supporting high‑volume payroll operations
• Advanced Microsoft Excel skills, including formulas such as VLOOKUP, INDEX/MATCH, pivot tables, and data analysis functions
• Strong analytical, problem‑solving, and organizational skills
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment
• Excellent communication and interpersonal skills with the ability to work cross‑functionally
• High level of attention to detail and commitment to accuracy
• Ability to maintain confidentiality and handle sensitive employee information appropriately

• Bachelor’s degree in Accounting, Finance, Human Resources, Business, or related field
• 3+ years of payroll tax or payroll experience
• Experience with payroll reconciliations, quarter balancing, and year‑end processing
• Familiarity with SIT reciprocity agreements and local payroll tax requirements