Front Desk Data Entry Assistant

Program Data Entry & Administrative Assistant

Location:

Minot AFB, North Dakota, United States Department of the Air Force

Salary: $42,000. (US Dollar)

Program Data Entry & Administrative Assistant

Work Location

Military and Family Services Flight Chief

Minot AFB, ND

• Clearance Requirements: Tier 1 Background Investigation, National Agency Check with Law, Credit Check, and fingerprints. (Standard Form 85).
• Estimated Compensation: $17.51 to 22.60 per hour (Negotiable)
• Type of Employment: 40 hours per week.
• Performance Period: Base Year, plus four (4) Option Years
• Employee Paid Group Benefits Offered: Health/Dental/Vision.
• Paid Time Off per Year: Up to 80 hours per year, occurring on day one.
• Sick Leave per Year: Up to 56 hours per year, occurring on day one.
• Relationship: Employee of our company.

Dress Code: Employees shall maintain good personal hygiene and present a well-groomed and professional appearance. Business Casual attire is required. Jeans are permitted provided they are in good condition (no holes, tears, or worn areas). A name tag must be worn at all times.

Qualifications:

• Knowledge of Microsoft Office, Access, and Excel programs.
• Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports.
• Knowledge of format, rules, procedures, and operations applicable to clerical assignments to prepare/review routine correspondence/reports, screen telephone calls and visitors, maintain files/records, review and process mail, and perform clerical procedures to arrange a variety of material from different sources and other administrative work of the organization.
• Ability to locate, assemble, and compose information for routine reports, inquiries, and nontechnical correspondence.
• Ability to communicate effectively, both orally and in writing, using tact and courtesy.
• Knowledge of and/or experience with AF terminology is preferred.
• Uses varied functions of multiple office automation software to produce various documents, formats, etc.

Duties/Responsibilities:

• Specific assignments require a varying number and sequence of steps and the use of different functions from one assignment to another.
• Uses word processing software to create, copy, edit, store, retrieve, and print forms, memos, letters, and lengthy reports; uses existing database or spreadsheet software to create, enter, revise, sort or calculate, and retrieve data for reports; and uses graphics software to provide graphs and charts for reports and presentations.
• Assists in developing the look and format of reports and in identifying and solving problems with existing methods or procedures.
• Assists in developing training aids for office members and providing them with hands-on training.
• May create elementary macros to simplify and expedite assignments and provide instructions on their use to others in the office.
• Performs simple troubleshooting of system and/or software problems co-workers encounter.
• Transmits and receives documents and messages electronically using personal computers or workstations networked or linked to other computers or workstations.
• Prepares various recurring and nonrecurring correspondence, reports, and other documents.
• Composes nontechnical correspondence, such as instructions on office procedures, requests for information, and letters of acknowledgment or notification.
• Consolidates and finalizes information from the system and files for various reports under established reporting procedures.
• Gathers and summarizes information from files and documents for supervisors or other staff members to use in responding to inquiries, recognizing which information is or is not relevant to the issue at hand.
• Proofreads/edits correspondence and documents for correct grammar, spelling, capitalization, punctuation, and format.
• Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives.
• Screens incoming mail and electronic messages to identify what needs to be brought to the supervisor's attention, referred to appropriate staff, rerouted to other organizations/offices, or handled personally.
• Using automated schedulers or calendars, establishes suspense dates and brings to the supervisors attention those that cannot be met by the requested date or when there is a conflict.
• Reviews outgoing correspondence for procedural and grammatical accuracy, conformance with administrative requirements, and factual correctness.
• Advises the writer of any deviations or inadequacies.
• As requested, downloads publications and forms from electronic publications/forms systems and distributes using electronic mail.
• Receives telephone calls and greets visitors. Ascertains the nature of the calls or visits.
• Based upon knowledge of the organization and its programs and operations, refer to telephone calls and visitors to the appropriate staff or office.
• Personally answer non-technical requests for information such as…