Asphalt Paving Operations Assistant

Operations Assistant – Asphalt Paving Position Summary

This role is responsible for assisting with scheduling, documentation, communication, and job tracking to ensure projects are completed safely, on time, and within budget.

• Assist General Manager and Superintendent with daily project operations and field coordination
• Track project progress, schedules, and deadlines
• Coordinate with crews, subcontractors, suppliers, and internal teams
• Help prepare and update project schedules and timelines

• Maintain project files including contracts, submittals, RFIs, and change orders
• Assist in compiling job cost reports, production reports, and progress updates
• Track quantities, materials, and equipment usage for each project
• Ensure all required documentation is submitted accurately and on time

• Serve as a point of contact between GM, field staff, vendors, and clients
• Schedule meetings and take meeting notes when needed
• Follow up on outstanding deliverables, submittals, and approvals

• Assist with bidding and estimating processes as needed
• Enter and manage data in project management software and spreadsheets
• Support time tracking for field crews
• Assist with ordering materials, coordinating deliveries, and tracking invoices

• Visit job sites to support Superintendent and crews
• Assist with quality control documentation and safety compliance tracking
• Monitor job progress and provide updates to management

• High school diploma or equivalent
• 1–3 years of administrative or construction-related experience
• Strong organizational and time management skills
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Ability to multitask in a fast-paced environment
• Strong communication skills (verbal and written)

• Experience in asphalt paving, heavy civil, or construction industry
• Knowledge of construction documents, submittals, and project workflows
• Familiarity with project management or estimating software
• Basic understanding of job costing and budgeting

• Combination of office and field work
• Exposure to outdoor job site conditions (weather, dust, noise)
• Require extended hours and travel to job sites

• Ability to sit, stand, walk, and climb on active job sites
• Ability to lift up to 25 pounds occasionally
• Ability to use standard office and field equipment

• Attention to detail
• Problem-solving
• Organization and coordination
• Team collaboration
• Adaptability

• Reports to:
  
  General Manager