Creative Traffic & Project Manager

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Full Time Stuart, FL, US

Great creative doesn't happen by accident. It happens because someone is behind the scenes making sure the right people are working on the right projects at the right time—with clear priorities, realistic timelines, and zero confusion.

That's this role. Cotton & Company is a nationally respected, AI-forward agency specializing in luxury real estate and private club communities. We produce a high volume of creative advertising work across print, digital, social, video, and web—and we're looking for someone who thrives on bringing order to fast-moving creative environments.

This position sits at the center of our Creative Department, partnering with Account Executives, Creative Directors, Designers, Copywriters, Digital, Media, Web, and Production teams to keep projects moving from concept through delivery.

You'll be part project manager, part traffic manager, part problem solver, and part air traffic controller. If you enjoy creating structure, solving bottlenecks before they happen, and helping talented creatives do their best work, we'd love to meet you.

• Managing the day-to-day workflow of the Creative Department
• Assigning projects based on team capacity, deadlines, skill sets, and priorities
• Building and maintaining project schedules from kickoff through final delivery
• Leading project kickoff meetings and ensuring creative briefs are complete before work begins
• Monitoring workloads and proactively balancing resources across the department
• Identifying scheduling conflicts, risks, and bottlenecks before they impact delivery
• Working closely with Account Executives to prioritize projects and communicate timeline expectations
• Keeping project management software current with schedules, milestones, assignments, and deliverables
• Coordinating internal reviews, revisions, approvals, and production deadlines
• Following up with team members to ensure deadlines are met and projects continue moving forward
• Communicating schedule changes and shifting priorities clearly across departments
• Helping establish and improve agency workflows, templates, and operating procedures
• Tracking project status and providing regular updates to department leadership
• Supporting process improvements through automation, AI tools, and project management best practices
• Helping maintain a positive, collaborative, solutions-oriented culture across the creative team

• This role is ideal for someone who naturally organizes everything around them.
• You notice bottlenecks before anyone else.
• You enjoy solving puzzles, improving processes, and bringing calm to busy environments.
• You communicate confidently without creating drama.
• You know how to keep projects moving while building trust with both creative teams and client-facing staff.
• You're comfortable making decisions, adjusting priorities on the fly, and keeping dozens of moving pieces organized without letting anything fall through the cracks.
• You have experience managing creative, marketing, or agency workflows and understand how work moves from brief through final delivery.
• You're comfortable using project management platforms, automation, and AI-supported tools to create visibility and improve efficiency.

• This is not an administrative coordinator position. This is ownership.
• You are responsible for ensuring projects move efficiently through the agency while balancing priorities, deadlines, resources, and client expectations.
• You'll constantly evaluate workloads, identify conflicts before they become problems, communicate changing priorities, and keep everyone aligned on what happens next.
• When this role is working well, our creative team spends more time creating—and less time wondering what they're supposed to be working on.
• Fast-paced agency environment — No two days look the same.
• High-profile luxury brands — Work on some of the country's premier real estate developments and private communities.
• AI-forward organization — We embrace technology that…