Administrative Assistant - Christmas Bureau

Mission Community Services Society is dedicated to helping people, changing lives, and building community. With a legacy dating back to 1972, MCSS has continuously strived to support community members in need.

The Christmas Bureau Administrative Assistant is responsible for processing program applications, program communication, data entry, volunteer engagement and event support.

• Communicate with volunteers, clients and donors via email and/or phone – including mass email updates and thank you letters.
• Perform intake services by collecting client applications, processing client files, and entering client information into a spreadsheet.
• Create and maintain Excel document(s) to track program progress.
• Assist with setup, take down, support and delivery of Christmas Bureau programming and allied events (including cash handling and donations management).

• A high school diploma and experience in customer service and/or administration is required.
• Experience working in non-profit sector with vulnerable populations is an asset.
• Well-developed verbal, written, and active listening skills; able to communicate effectively and respectfully with people from a variety of backgrounds.
• Strong knowledge of Office 365 and ability to use Excel.
• The ability to be in periods of constant motion including walking, lifting, or carrying items up to 50lbs, working in a warehouse environment.

Job Posting #:

Wage: Grid 5 ($24.34 - $27.88)

Schedule: Temporary, 15 - 35 Hours per week from October 12th, 2026 - December 23rd, 2026

Some evening or weekend work may be required.