Student Development Office Assistant; Substitute); SC - SD

Class specifications are intended to present a descriptive list ofthe range of duties performed by employees in the class.

Specifications are not intended to reflect all duties performed within the job.

Under general supervision from assigned supervisory or management staff, performs a variety of specialized office support and clerical duties in support of the assigned Student Developmentoffice activities; assists the Student Affairs Director of an assigned college by participating in overseeing the day-to-day activities of the Student Development facility including the Officeand Game Room; assists in coordinating special events and activities; provides information and assistance to studentsinvolved in Associated Student Government (ASG);

works with the Interclub Council (ICC) and over 30 student clubs in promotingleadership opportunities; and maintains a variety of records andfiles, including financial records, and generates a variety of statistics and reports.

An incumbent assigned to this categorically funded classificationis assigned to perform a wide range of clerical and financial record-keeping duties independently for the Student Development Office in the Student Services division of a college. The incumbentoversees the student activities of the Office and Game Room and typically receives only occasional instruction or assistance as newor unusual situations arise. An incumbent should know and understand the operating procedures and policies of the Office upon completion of the probationary period.

The following duties are typical for this classification.

Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those setforth below to address business needs and changing business practices.

1. Prepare cost estimates for budget recommendations; develop andtrack assigned budgets including accounts for ICC and ASG; monitor and control expenditures and recommend budget transfers as needed;assist in preparing recommendations and justifications regardingbudget requests; process requisitions for the ICC and student clubs; assist ICC executive cabinet members with budgetarytracking.

2. Verify eligibility for students participating in Interclub Council (ICC) and club representatives; provide rosters as neededfor verification purposes; assist ICC student representatives and faculty advisors in planning events; assist with special events and activities related to the Student Development Office.

3. Oversee the operations of the game room including hiring and supervising staff and accounting for deposits; coordinate the saleof ASB stamps with ASG and ICC representatives; work evening hoursfrom 10 a.m. to 7 p.m. to oversee Student Development Office andGame Room or participate in student activities.

4. Answer telephone and walk in queries to the office; coordinate program activities with other student services functions and programs as needed; communicate with other students and staff asneeded to coordinate events and activities.

5. Operate an electronic keyboard to input, retrieve, and maintain financial data and text; type, format, proofread and printfinancial records and reports as well as letters and memos; typefrom rough draft or verbal instructions; compose correspondence.

6. Apply applicable policies and procedures while preparing and maintaining a variety of records and reports; keep ASG and Boardminutes updated in the Student Development Office; verify andreview written materials for completeness and conformance with established regulations and procedures.

7. Assist in maintaining office supplies, facilities, and resources.

8. Perform related duties as required.

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short periodof time in order to successfully perform the assigned duties.

Office procedures, methods, and equipment including computers and applicable software applications such as word processing,spreadsheets, and databases.

Principles, practices and procedures of business letter writing,data collection, recordkeeping, and report preparation.

Financial and statistical recordkeeping.

Interpersonal skills including tact, patience, and diplomacy.

Office assistance and support duties applicable to a student development office.

Principles and practices used to establish and maintain files and information retrieval systems.

Basic principles…