Finance Operations & Billing Specialist

Keep customer billing, collections, vendor payments, and daily financial administration accurate and moving — without routine matters depending on senior leadership.

Hype Proxies is a growing internet infrastructure company (~$5M ARR) providing proxy networks, virtual servers, and bare-metal / data-center services worldwide. As we scale, we're building a more structured finance-operations function.

This is an operational role — not tax, audit, or senior accounting — for someone with strong follow-through, attention to detail, and professional communication. You'll report to the Head of Operations and work closely with leadership, customers, vendors, sales, support, and our external accounting team.

You will:

Issue invoices correctly and on time; collect, match, and document payments

Follow up consistently and professionally on overdue accounts

Organize vendor bills and prepare them for approval before due dates

Document and reconcile daily financial activity accurately

Keep routine billing and payment matters off the CEO's plate, and keep operations smooth when the Head of Operations is unavailable

Issue and monitor invoices; maintain an accurate AR-aging report

Send payment reminders and follow up on overdue balances and commitments; escalate per policy

Resolve billing questions and discrepancies; prepare corrections, credits, and refunds for approval

Record and match payments (Stripe, ACH, wire, Pay Pal, crypto) to accounts; track unapplied payments

Coordinate with sales and support on payment-related service issues and suspension notices

Receive, verify, and record vendor invoices against contracts and approvals

Maintain a payment-due calendar and prepare weekly payment runs for approval

Track recurring vendor and infrastructure charges; flag duplicate or unexpected costs

Maintain vendor records, tax forms, and payment confirmations (prepares payments — does not approve or release funds)

Reconcile billing-platform activity against bank and processor deposits; resolve discrepancies

Prepare weekly cash, collections, and payment summaries for the Head of Operations

Track chargebacks, disputes, and refunds; support the external bookkeeper / accountant and monthly close

Document billing, AP, and reconciliation procedures; maintain checklists so another teammate can cover PTO

Identify automation opportunities; protect confidential data and follow approval limits

This role does not own: approving or releasing payments, changing vendor banking details, approving large refunds or write-offs, setting credit policy, negotiating vendor contracts, tax / accounting-policy decisions, or the formal monthly close.

You'll own the financial operations backbone of a profitable, growing infrastructure company.

You'll work closely with leadership while having clear ownership of day-to-day billing and payments.

You'll turn messy, founder-held processes into reliable systems others can run.

Your work keeps customers paid, vendors current, and leadership focused on growth instead of follow-ups.

You'll have room to improve process and automation as we scale.

Full-time contractor
· Monday–Friday, ~9:00 a.m.–5:00 p.m. US Central Time (flexible by location)

Occasional after-hours availability for urgent matters

Compensation based on experience

Clear ownership of a critical business function as the company scales