Executive Operations Manager

Israel | Hybrid with local travel
Full-Time | Mid-Level

We’re looking for an Executive Assistant & Operations Coordinator to support the CEO and help keep Newton’s internal operations running smoothly. This is a hybrid role that blends executive support, office coordination, and hands-on involvement in scheduling, vendor management, finance, and team logistics.

You’ll be at the center of day-to-day operations, working closely with leadership while ensuring that internal systems are organized, efficient, and responsive. This is a great role for someone who thrives on structure, loves getting things done, and enjoys supporting high-impact work behind the scenes.

Oversee smooth internal operations: supplier invoicing, payments (local and international), and expense tracking

Manage payroll setup and monthly employee submissions (salaries, reimbursements, travel, benefits)

Handle purchase order processes, digital documentation, and structured file management

Coordinate office operations: cleaning vendors, supplies, deliveries, and basic tech setups

Lead import/export logistics and liaise with shipping and customs providers

Own onboarding and offboarding workflows, including employment agreements and option grants

Track insurance, vacation/sick days, and benefits logistics

Support company culture through initiatives like birthdays, holidays, team gifts, and events

Create and refine internal SOPs, templates, and operational policies

Manage the CEO’s calendar, prioritize meetings, and coordinate across global time zones

Triage emails and communication requests to keep priorities aligned

Support the broader leadership team with scheduling, logistics, and prep

Represent the CEO in coordinating agreed tasks with internal and external stakeholders

Organize investor meetings, client demos, and high-touch visits

Events, Travel, and Growth Ops

Coordinate international team travel: flights, accommodations, itineraries, expense reports

Support Newton’s presence at global conferences: registrations, materials, logistics

Help prepare reports and documentation for Chief Scientist grants and other programs

Assist with strategic planning sessions, investor updates, and board-level prep

A proactive, resourceful mindset — you anticipate needs and solve problems before they escalate

Strong organizational skills and attention to detail; you’re the kind of person who notices what’s missing

Excellent verbal and written communication — especially when coordinating across people, tools, and time zones

Comfort handling confidential information and working closely with leadership

A collaborative, can-do attitude with a willingness to jump in wherever needed

Enthusiasm for structure, systems, and helping a growing company run smoothly

2–4 years of experience in an Executive Assistant, Operations Coordinator , or Office Manager role

Experience managing calendars, travel logistics, and internal coordination for leadership

Familiarity with operational tools and software (HR, Payroll, task management, etc)

Comfortable working with vendors, invoices, internal systems, and light finance admin

Bonus: experience in startups, healthtech, or fast-paced, high-trust environments

Bonus: fluent in both English and Hebrew

Breakthrough Products:
Movement Signatures & Mobi

Elite Team:
Top-tier talent from research & tech orgs

Work & Life Flexibility:
Flexible hybrid work in our Tel Aviv HQ and remote

High Ownership:
Fast-paced growth and leadership opportunities

Collaborative Culture:
Learning, creativity, and shared purpose

Newton Tech is a healthtech company pioneering movement-based biomarkers and intelligent rehabilitation technology. Our two flagship products — Movement Signatures and Mobi — are redefining how we assess, diagnose, and treat health challenges.

Movement Signatures captures and decodes millions of dynamic movement markers to detect early signs of disease and optimize treatment pathways.

Mobi , our smart rehab device, blends robotics, motion capture, and real-time feedback to support faster, smarter recovery — already FDA-approved and in use with patients.

With offices in Tel Aviv and Boston, and collaborating with leading institutions, we’re building the next layer of human health intelligence.