Accounts Receivable & Accounts Payable Manager

SUMMARY

The AR/AP Manager oversees the daily operation of the Accounts Payable and Accounts Receivable functions, supervising a team of two AP Clerks and one AR Clerk. This position will work directly with the Seaboard Energy Division Controller to strengthen internal controls, ensure data integrity of AR/AP subledgers, provide mentorship of accounting staff, and improve documentation of policies and procedures.

include the following. Other duties may be assigned at management’s discretion.

• Supervise, mentor, and develop a team of 1-3 direct reports, including training, goal setting, performance evaluations, and workload management.
• Provide day-to-day guidance, support, and problem resolution to the AR/AP team.
• Foster a collaborative, accountable, and service-oriented work environment.
• Document current processes and look for ways to improve overall efficiency, reduce waste and strengthen internal controls.
• Establish quality, accuracy, and productivity standards for the team.
• Identify any capacity issues including excess capacity.
• Actively seek out cross training and stretch goal opportunities.
• Ensure timely and accurate processing of vendor invoices, payment runs, and expense reports.
• Review and approve vendor setups, invoice batches, and payment proposals.
• Question all non-approved spending including freight, additional charges and sales taxes, etc. to ensure appropriateness prior to payment.
• Manage vendor relationships, escalations, and contract/billing discrepancies with the procurement team.
• Maintain compliance with internal controls, approval workflows, spending policies, and audit requirements.
• Oversee weekly A/P account reconciliations. Actively work to improve the accuracy of the AP aging and GRNI subledgers and ensure the subledgers reconcile to the general ledger.
• Monitor daily bank activity for validity and elevate any discrepancies immediately.
• Resolve ACH returns and old outstanding checks in a timely manner.
• Supervise cash applications. Review bank activity and ensure all incoming cash is applied appropriately.
• Review daily journal batch from our subledger system to the general ledger and ensure postings are appropriate.
• Attend meetings with the Corporate Credit department.
• Work with sales and customer service teams to resolve billing and/or collection issues. Provide payment and other updates keeping all parties informed.
• Monitor customer accounts for payment status; follow up on outstanding balances and oversee AR clerk on managing collections professionally.
• Generate any miscellaneous customer invoices and credit memos based on contracts, billing schedules, or sales orders.
• Maintain the AR subledger and miscellaneous AR accounts and ensure they tie to the general ledger.
• Set up new customer accounts and request all required documents prior to first delivery with the sales and logistics team.
• Assist with month-end closing activities including accruals, reconciliations, and aging reports.
• Reconcile the corporate intercompany statement and journal allocated expenses to the general ledger.
• Prepare AP and AR summaries, metrics, and variance explanations for management.
• Support audit requests with proper documentation and schedules.
• Maintain data accuracy in ERP/Accounting systems.
• Develop and document standard operating procedures for daily, weekly and monthly AP and AR related tasks.
• Suggest and implement process improvements to enhance efficiency, accuracy, and internal controls.
• Support automation initiatives and system upgrades as needed.
• Other special projects as assigned by management

To perform this job successfully, an individual must be able to perform each essential duty/function satisfactorily. The requirements listed below are representative of the work environment, knowledge, skills, and/or ability required or preferred. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions listed below.

• 5+ years of progressive accounting experience, including AP/AR responsibilities.
• Prior supervisory or team lead experience preferred.
• Experience with JDE (JD Edwards) preferred.
• Demonstrated ability to manage multiple priorities,…