Administrative and Finance Officer Sablux Gambia

Administration and Finance Officer — Job Description

Subsidiary: SABLUX GAMBIA
• Department: FAD

Job Title: Administration and Finance Officer

Job Reference: …

Acronym: AFO

Department: Finance and Accounting Department (FAD)

Subsidiary: SABLUX GAMBIA

Status: Supervisory Staff

Contract: Fixed-term Contract (FTC) / Permanent Contract (PC)

Mission: You are responsible for ensuring the integrated management of administration, logistics, general services, accounting, and treasury operations of the SABLUX GAMBIA subsidiary, in compliance with Quality, Cost, Time, Safety, and Environmental requirements, while guaranteeing the reliability of financial, administrative, and logistical operations.

• Participate in the definition and validation of procedures, instructions, operating methods, and records related to administrative, financial, logistical, and general services activities, in collaboration with the Audit and Quality Department (AQD);
• Contribute to defining the accounting, financial, and administrative strategy of the subsidiary in collaboration with the Finance Department (FAD) and the Legal Department (LD);
• Plan the monitoring of tax and social security deadlines, accounting audits, treasury planning, and periodic inspections of vehicles and equipment;
• Plan maintenance schedules for buildings, equipment, and vehicle fleets;
• Participate in defining criteria for the selection and evaluation of service providers.

• Record all accounting and financial transactions (supplier and client invoices, receipts, disbursements, bank and cash transactions);
• Perform bank reconciliations and monitor the cash flow plan;
• Prepare client invoices and monitor supplier accounts;
• Control cash operations and conduct physical inventories;
• Prepare financial statements and analyze trial balances;
• Carry out monthly and annual tax and social declarations;
• Participate in audit missions;
• Ensure proper filing and archiving of accounting documents;
• Produce reports and analyses related to assigned activities.

• Prepare and ensure validation of employment contracts;
• Ensure proper maintenance of employee personnel files;
• Coordinate periodic performance reviews, salary advancements, and promotions in accordance with the salary scale;
• Handle ad hoc employee requests and prepare administrative documents, ensuring compliance (employment certificates, work attestations, final settlements, internal memos, interim or handover forms);
• Coordinate employee leave schedules in collaboration with department heads, ensuring business continuity;
• Process payroll and other remunerations within defined deadlines and conditions;
• Manage relationships with social and regulatory institutions;
• Produce Human Capital management reports;
• Manage the vehicle fleet (maintenance, insurance, technical inspections, administrative follow-up);
• Manage general services activities of the subsidiary (maintenance of premises, equipment, air conditioners, machinery, generators, office equipment, and office supplies procurement);
• Monitor capital expenditure and maintenance budgets;
• Ensure availability of material resources required by staff;
• Ensure contractual and operational compliance of service providers;
• Apply and enforce safety and environmental regulations;
• Prepare reports and analyses related to administrative and logistical activities;
• Perform any other task related to the position as assigned by management.

• Monitor budget execution and financial commitments;
• Verify compliance and effectiveness of accounting, financial, and logistical operations;
• Assess the effectiveness of cash flow monitoring and bank reconciliations;
• Verify compliance with service providers’ contractual commitments;
• Evaluate service providers in accordance with Integrated QSE Management System requirements;
• Measure internal customer satisfaction.

• Improve accounting, financial, administrative, and logistical processes;
• Optimize cash management and payment timelines;
• Update Information System (IS) databases;
• Improve procedures, operating instructions, methods, and reporting tools;
• Strengthen safety measures related to equipment and infrastructure.

To apply for this position, please submit your application using the online form.