Programme Officer

About CBM

CBM (registered as CBM Christoffel‑Blindenmission Christian Blind Mission e.V.) is an international development organization committed to improving the quality of life of persons with disabilities in the persons communities of the world. Based on our Christian values and more than 100 years of professional expertise, we address poverty as a cause and a consequence of disability. We work in partnership to create an inclusive society for all.

Main Tasks

Project Development:

• Responsible for the development of project ideas, project design; concept note, log frame, proposal narrative and activities for budget planning
• Identify Partners in alignment with Country Director, Fundraising teams and Initiative
• Collaborate with and support the Partner Portfolio team in planning and conducting partner assessments and addressing identified gaps related to programmes and governance.
• Preparation and onboarding of partner (Kick off workshops; explanation of CBM's and donor specific tools, processes, and reporting calendar).

Partner Capacity Building

• Conduct Partner Programmatic Capacity building events/ trainings
• Support the CD in Bi-annual/annual review meetings with multiple partners
• Coach and mentor partner staff in financial management, budgeting, compliance, and reporting.

Project Coordination & Quality Assurance

• Coordination with partners on agreed activities and timelines. Ensure activities are carried out by the partner as per agreed timeline; communicating with partners on project progress; guidance to partners on implementation issues.
• Manage Budget and/ or activity change requests:
  Alignment/discussion with partners, analysis of budget or activities and managing deviations, communication and coordination with relevant divisions
• Identify financial risks such as fraud, weak partner capacity, or low burn rates and develop mitigation actions and integrate same into programme risk registers
  
  Monitoring,

Evaluation and Learning

• Conduct monitoring visits to Partners:
  Remote or travel on-site. Pre-arrangements and coordination with partner, ToRs development, documents check (including a high-level check of key vouchers), stakeholder meetings, debrief, monitoring report, follow up on agreed actions.
• Evaluations:
  ToRs development, consultant recruitment, capturing and dissemination of learnings; follow up on actions.
• Knowledge and Learning management:
  Documentation, dissemination, and representation of learnings/best practices - internal & external.

Reporting & Audit

• Project Reporting:
  Review and finalize all reports, programmatic and financial
• Check activity and budget status to calculate forecast and Request of Funds
• Ensure compliance with donor requirements and organizational policies.
• Audits: follow up on programmatic and governance related actions.
• Track expenditure trends, burn rates, and identify under spending or overspending early.
• Monitor cash forecasts, fund requests and disbursements to ensure liquidity for programme needs.

Compliance & Risk Management

• Risk Identification and Mitigation:
  Identify project risks/ issues and develop mitigation plans. Ensure implementation, monitoring, and follow-up.
• Compliance assurance:
  Ensure that implementing partner has programmatic systems, processes, and capacities in place to guarantee compliance with CBM requirements.
• Support in implementation of Partner Assessment programme and governance related recommendations and actions.
• Review monthly or quarterly budget vs actual (BvA) reports with programme managers.

Project Administration in ERP System (PROMIS/ NGO Online)

• Set up of project in PROMIS and ensure project related data in PROMIS is kept updated during implementation and completion.
• Timely Forecasting, Budget adjustments in system considering unspent funds & unimplemented activities, maintain monitoring system and carryout required status updates (forecasts, cost plan revision, upload of reports, Quick Status Review) etc.

Internal Alignment & External Stakeholder Management

• Ensure internal alignment with relevant stakeholders
• Represent CBM on behalf of Country Director and upon delegated responsibility to external stakeholders