Operations Coordinator; Executive Support

Alta Cair Foundation is seeking a highly organized and mission-driven Operations Coordinator to support daily operations, program logistics, and executive functions. This role is critical in ensuring efficient internal processes while supporting leadership in advancing community-based health initiatives across underserved colonias in the Rio Grande Valley.

The ideal candidate is detail-oriented, adaptable, and passionate about improving community health outcomes.

• Coordinate day-to-day administrative operations of the foundation
• Manage schedules, calendars, and meeting logistics for programs and leadership
• Maintain organized records, documentation, and filing systems
• Support procurement, inventory tracking, and supply coordination for events and programs
• Assist with coordination of community events, health fairs, and outreach initiatives

• Provide logistical support for community-based programs (e.g., food distribution, community fair, poverty simulation, health initiatives)
• Track attendance, participation data, and program outcomes
• Assist with preparation of reports for grants, partners, and stakeholders
• Support communication with community partners and volunteers

• Provide direct administrative support to the CEO/leadership team
• Schedule meetings, prepare agendas, and take meeting notes
• Draft emails, correspondence, and basic reports on behalf of leadership
• Assist with donor tracking, follow-ups, and stakeholder communications
• Support coordination of board meetings and partner engagements

• Maintain accurate data entry for programs, outreach, and impact metrics
• Assist in compiling reports for grant applications and funders
• Ensure confidentiality and integrity of organizational data

• 1–3 years of experience in administrative, operations, or nonprofit roles
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to multitask and adapt in a fast-paced, community-focused environment

• Experience in nonprofit or community-based work
• Familiarity with grant reporting or data tracking
• Bilingual (English/Spanish) strongly preferred

Alta Cair Foundation is an equal opportunity employer committed to diversity, equity, and inclusion in all aspects of employment.

• Attention to detail and accountability
• Professionalism and discretion (especially in executive support)
• Strong interpersonal and teamwork skills
• Commitment to Alta Cair Foundation’s mission and community impact

• Opportunity to make a direct impact in underserved communities
• Exposure to cross-sector collaboration (healthcare, nonprofit, government)
• Professional growth in nonprofit operations and program management
• Mission-driven, community-centered work environment