Executive Assistant

Manage Chief Investments Officer and Chief Digital, Data and Strategy Officer calendars including coordinate meetings, book meetings location and equipment resources, prioritize scheduling, and manage conflicts;
Ensure access for executives across RBC locations

Organize video and in-person meetings, set up and coordinate business planning sessions, staff meetings, management meetings, and one-on-ones with direct reports

Ensure executives are prepared and supported to meet deadlines and commitments by identifying opportunities to add value and improve efficiency

Travel arrangements (both domestic and international) and prepare detailed itineraries

Complete expense reports and reconcile Visa statements on a timely basis

Coordinate on office requirements such as furniture, new equipment, electrical requirements and coordinating with corporate/onsite teams and contractors

On boarding and off boarding of employees as required

Maintain and update team vacation calendar and absentee records

Assist with events and off-sites planning

Special project work or administrative tasks as required

Minimum 5 years of experience in executive administration or executive assistant roles supporting senior-level leaders

Strong interpersonal and diplomacy skills, with the ability to engage effectively at all levels of the organization

Proven ability to prioritize competing demands in a collaborative, fast-paced environment

Highly adaptable, with the ability to navigate shifting priorities and work efficiently with minimal supervision

Excellent interpersonal & communication skills (including written)

Excellent knowledge of MS Office including Outlook

Proactive, well organized, able to deal with multiple tasks and changing priorities

Able to work independently, self-motivated, eager and able to learn

High level of professionalism and discretion

Flexibility to work in office, at both office locations:
Mississauga and Downtown Toronto

Knowledge of Insurance Industry

A comprehensive Total Rewards Program including bonuses and flexible benefits and competitive compensation

RBCI software tools to boost your productivity

Leaders who support your development through coaching and managing opportunities

Work in a dynamic, collaborative, progressive, and high-performing team

Opportunities to take on progressively greater accountabilities

Access to a variety of job opportunities across business and geographies