Undergraduate Examinations Coordinator Job Mississauga area,Ontario Canada,Administrative/Clerical

Date Posted: 02/09/2026
Req : 46860
Faculty/Division: UofT Mississauga
Department: UTM:
Ofc of the Registrar
Campus: University of Toronto Mississauga (UTM)
Position Number:
Existing Vacancy: Yes

Description:

About us:

U of T Mississauga is the second-largest campus of Canada’s top-ranked university and the only research university in Ontario’s booming Peel Region. It is one of the world’s great catalysts of human potential.

Our employee community hums with the energy of 3,400 faculty, librarians and staff, who power our campus with curiosity, connection and care. We work together to spark life-changing research and innovation, make an indelible mark on the world by building equitable cities and societies, enable healthy lives, create a sustainable future and ignite entrepreneurship. Above all, we prioritize student success and seek to give our 16,500 students the lift of a lifetime through learning and discovery.

We love to open opportunities available nowhere else for our community to achieve their ambitions and make their unique contributions to Canada and the world.

This work all comes together on a spectacularly green campus, alongside the Mississagi-ziibi (Trusting Creek or Credit River), where we seek to honour truth, reciprocity and reconciliation on the traditional land of the Huron-Wendat, Seneca and the Mississaugas of the Credit First Nation. We’re thrilled to welcome those who want to learn more about us and to be part of what we do.

Your opportunity:

Reporting to the Assistant Registrar, Campus Scheduling & Examinations, the Undergraduate Examinations Coordinator is responsible for the coordination and administration of all final and deferred undergraduate examination periods at the University of Toronto Mississauga (UTM), including activities related to the hiring and training of Chief Presiding Officers (CPOs). The incumbent works closely with members of the Office of the Vice-Principal Academic & Dean, course instructors, and department administrators to ensure all preparations are made for the successful delivery of exams, resolve issues, clarify procedures, and provide advice and assistance in interpreting policies for final examinations.

Your responsibilities will include:

Verifying the accuracy and completeness of information

Collecting examination papers from departments

Tracking and monitoring the distribution and return of examinations

Following rules and procedural instructions when packing exam materials based on course sections

Creating a master list of students writing deferred examinations

Keeping well-informed on University programs, policies and procedures

Frequently responding to complaints and using informal negotiation skills to resolve exam-related issues

Serving as a resource on specific issues to a group of specialists

Essential

Qualifications:

Bachelor's Degree or acceptable combination of equivalent experience.

A minimum of four (4) years in a post-secondary environment with experience in examinations, or a registrarial or student services environment.

A strong knowledge of the university's academic policies and procedures related to examination and petition processes.

Experience hiring, training, scheduling or supervising staff.

Experience tracking and monitoring the distribution and return of examinations in a higher education setting.

Experience working in a fast-paced, high-pressure and high-volume service-oriented environment, with a demonstrated ability to meet tight deadlines and focus on attention to detail.

Attention to detail and accurate data entry skills.

Strong computer skills and experience using MS Office with an advanced knowledge of Microsoft Word and Excel.

Experience using ROSI is highly desirable.

Ability to learn and adapt quickly as new applications and systems are introduced.

Ability to climb ladders and lift materials up to 25 lbs.

To be successful in this role, you will be:

Courteous

Diligent

Motivated self-learner

Organized

Proactive

Problem solver

Responsible

Team player

Closing Date: 02/17/2026, 11:59PM ET
Employee Group: USW
Appointment Type
:
Grant - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $81,312. with an annual step progression to a maximum of $103,986. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Registrarial Services

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized, and 2

SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.


Increase/decrease your Search Radius (miles)



Job Posting Language