Recruitment & Office Administrator

Source, screen, and interview candidates for general labor, warehouse, production, and office positions

Post job openings on job boards, social media platforms, and internal systems

Conduct phone screenings and schedule interviews with clients

Coordinate interview schedules and client communications

Prepare job offers, onboarding documents, and employment contracts

Maintain and update candidate database and ATS (Job Diva or similar)

Perform reference checks and ensure proper documentation

Build and maintain talent pipelines for current and future job openings

Follow up with placed candidates and clients to ensure satisfaction

Ensure compliance with company policies and employment standards

Manage daily office operations and administrative tasks

Handle incoming calls, emails, and walk-in inquiries professionally

Maintain employee records, attendance, and documentation

Collect and verify timesheets and support payroll coordination

Assist with invoicing, reporting, and data entry

Prepare spreadsheets, reports, and recruitment trackers

Maintain office supplies and ensure smooth office workflow

Schedule meetings and support management with coordination tasks

Ensure confidentiality of company and employee information

Previous experience in recruitment, HR, or staffing agency preferred

Strong administrative and organizational skills

Excellent verbal and written communication skills

Ability to multitask and work in a fast-paced environment

Proficiency in Microsoft Office (Word, Excel, Outlook)

Experience with ATS/CRM systems (Job Diva preferred)

Professional attitude with strong customer service skills

Ability to work independently and within a team

Competitive salary

Professional and supportive work environment

Career growth and advancement opportunities

Ongoing training and development