Subcontract Administrator

Subcontract Administrator

Where Greatness Grows

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast.

Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.

Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.

We are currently seeking a Subcontractor Administrator to join our Industrial East Division.

This is a full-time position supporting project teams through effective subcontract administration and compliance management.

As a member of our team, the Subcontractor Administrator will work closely with Project Management and administrative groups to ensure subcontractors comply with contractual obligations, safety standards, and legal requirements. This role plays a key part in mitigating contractor risk and ensuring subcontractor invoices are processed in a timely manner.

This role is based out of our office in Mississauga, Ontario.

What You’ll Be Working On:

Establish and maintain comprehensive project contact lists for all subcontractors.

Preparation of prime contracts, subcontracts, and submittals.

Coordinate project start up documentation.

Communicate effectively with owners, owner’s representatives, and subcontractors.

Obtain and maintain the most current WSIB documentation, if required.

Request, update, and follow up on all necessary documentation for compliance, such as signed agreements.

Send fully executed agreements to Subcontractor requesting documentation as per compliance requirements such as:
Form 1000, Safety Mitigation Form, COI request, WSIB, Bond Waivers, SDI enrollment, Performance & Labour Bonds.

Forward contract agreements to the subcontractor for final signature.

Share signed contract agreements with PM & VP for final signature.

Upload executed documents and ensure records are up-to-date.

Support timely processing and tracking of subcontractor invoices

Provide other administrative office support as required.

What We’re Looking For:

Undergraduate Degree/ Diploma in Office Administration is an asset.

Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities, capable of handling pressure and challenges.

Ability to work within tight deadlines and prioritization of work to achieve them.

Excellent attention to detail and organizational skills.

Highly developed interpersonal and communication skills.

Demonstrates a sense of urgency and strong commitment to achieving goals; ability

to work in a challenging, fast paced environment.

Strong Excel skills.

Able to work well with others in a team environment and contribute to the administrative team in an efficient, effective, and positive manner.

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and…