Administrative Assistant Speech Specialists Speech Therapy Clinic

Administrative Assistant (Clinic Operations) – Speech Specialists About Us

Speech Specialists is a multidisciplinary team of Speech-Language Pathologists, Speech-Language Associates, Behavioural Therapists, and Occupational Therapists providing private in-home and clinic-based services across Southern Ontario.

We are committed to delivering high-quality, individualized, and family-centered care through collaborative, evidence-based practice. Our administrative team plays a key role in ensuring smooth daily operations across multiple clinics and service locations.

• Mississauga Clinic (Ridgeway Plaza) – 3465 Platinum Dr, Unit 95, Mississauga, ON L5N 2S1

We are seeking a highly organized and detail-oriented Administrative Assistant (Clinic Operations) to support the daily administrative functions of our organization. This role is integral to maintaining efficient clinic workflows, supporting clinicians, and ensuring a seamless client experience.

The successful candidate will thrive in a fast-paced healthcare environment and demonstrate professionalism, discretion, and strong operational coordination skills.

• Manage and triage incoming communications including voicemail, emails, and general inquiries
• Coordinate client scheduling including booking, rescheduling, cancellations, and confirmations using scheduling software
• Maintain and update referral tracking systems and generate operational reports as required
• Execute billing functions including invoicing, payment processing, receipts, and account statements using Stripe
• Support administrative workflow across multiple clinics and practitioners
• Ensure accuracy and consistency in client records and documentation
• Assist in general clinic operations and administrative coordination tasks as required

• Fluent in English (spoken and written)
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent organizational, communication, and time-management skills
• High attention to detail with the ability to manage multiple priorities
• Previous experience in an administrative or healthcare office setting is an asset
• Knowledge of SEO and social media marketing is considered an asset
• Ability to work independently as well as collaboratively within a team environment