Administrative Assistant, Reception

ADMINISTRATIVE ASSISTANT, RECEPTION
Greenwood College School is seeking an Administrative Assistant, Reception. This is an active recruitment for a full‑time position beginning on August 24, 2026.

About Greenwood
Greenwood College School (Greenwood) is a co‑educational independent day school for students in Grades 7 through 12. Greenwood was founded to inspire students to venture further in order to prepare them for the challenges and experiences of life. Our small, supportive community allows students to feel positive and engaged each day, while our trailblazing approach to personalized education challenges every student to grow.

Compensation & Terms
This is a permanent school‑year position operating approximately September through June each year, with summers and scheduled school breaks off. Annualised compensation ranges from $50,000–$56,000, with pay prorated to the 10‑month work schedule ($41,666–$46,667). Vacation entitlement and vacation pay are included within the scheduled non‑working periods and stated compensation, and no additional vacation accrual or pay applies.

Hours of Work
Afternoon

Shift: 10:00 a.m. to 6:00 p.m. (work hours may change or vary depending on the school’s needs)

Working Requirements
Greenwood’s professional culture is highly collaborative. Accordingly, the successful candidate must demonstrate a willingness to collaborate with colleagues. Greenwood is a dynamic place to work, where creativity is encouraged and valued, and where fun and excellence merge together.

Position Summary
The incumbent in this position is the first point of contact for all visitors and phone inquiries to the school. The Administrative Assistant, Reception also ensures accurate attendance is taken daily and supports Reception in all areas.

Responsibilities

Reception

Work as part of an administration team fulfilling Reception duties

Maintain ongoing presence at Reception

Greet and welcome visitors, staff, students and members of the community in a friendly, positive and helpful manner

Receive and direct incoming calls to the appropriate staff

Maintain visitor logs for staff, students and guests through the sign‑in and sign‑out process (kiosk and/or visitor log book)

Organise lost and found items

Receive and log deliveries to the school

Update student records for the academic department on a daily basis (MAC, LAC & HSC)

Distribute and track temporary day café passes to students as required

Manage parent and student drop‑offs

Update and maintain staff mailboxes

Maintain an orderly and tidy reception and foyer area

Monitor and maintain inventory of office supplies and place orders when necessary

Coordinate the repair and maintenance of the Reception printer and postage machine

Provide administrative support as required to the Main Office. This may include but is not limited to filing, data entry, distributing & maintaining first‑aid supplies, form collection & follow‑up, etc.

Perform other duties and special projects as assigned

Attendance

Ensure attendance records are submitted by all teachers for every period

Monitor and update attendance records by checking messages, reviewing daily attendance reports, following up with teachers and parents for unknown absences and recording planned absences such as athletics, field trips and school excursions

Record and update attendance records for late student arrivals and/or early departures

Produce and update relevant attendance reports, notifying Vice‑Principals of patterns in students’ lates and absences

Assist with the coordination of evacuation drills

Mail

Manage incoming deliveries and couriers; receive, sort and distribute incoming mail

Prepare, post and log outgoing mail daily and ensure appropriate postage and handling

Manage postage level in postage machine and request postage as required

Order couriers as required; verify invoices for couriers and submit with established spreadsheet to the Business Office for processing

Qualifications and Skills

Ability to follow direction, be flexible and work collaboratively as a member of a team, as well as independently

Ability to maintain confidentiality and work within protocols and procedures

Three to four years of experience in a…