Senior Document Control Coordinator

About The Project
The Eglinton Crosstown West Extension will bring the Eglinton Crosstown LRT another 9.2 kilometers farther west, creating a continuous rapid transit line from the east end of Toronto into Mississauga. The Stations, Rail, and Systems (SRS) package encompasses the design, construction, integration, and commissioning of key project components.

About The Project
The Eglinton Crosstown West Extension will bring the Eglinton Crosstown LRT another 9.2 kilometers farther west, creating a continuous rapid transit line from the east end of Toronto into Mississauga. The Stations, Rail, and Systems (SRS) package encompasses the design, construction, integration, and commissioning of key project components.

Position Overview
The Senior Document Control Coordinator is responsible for overseeing document control processes and ensuring the integrity, accuracy, and traceability of project documentation across major rail transit infrastructure projects delivered by Trillium Rail Partners (TRP).

Working within a complex design-build, this role manages high volumes of technical documentation - including design deliverables, construction records, and contractual correspondence—ensuring all documents are properly controlled, distributed, and maintained in accordance with project procedures and quality standards.

Key Responsibilities
Document Control Leadership and Governance

Oversee day-to-day document control operations across multiple multidisciplinary project work streams (Stations, Tunnels, Guideways, and Systems).

Mentor and guide junior document control staff, fostering a collaborative, high-performance team environment and ensuring consistency in standard operating procedures.

Act as the primary subject matter expert (SME) and key point of contact for all document control, records management, and EDMS queries.

Establish project-specific document control workflows, numbering conventions, and metadata standards to ensure compliance.

Lead and manage document control activities across multiple project work streams, including stations, tunnels, guideways, and systems.

Document Management & Control

Ensure all project documents are accurately logged, tracked, version-controlled, and distributed using the project’s document management system (e.g., EDMS).

Maintain document registers, transmittals, and workflows for design submissions, RFIs, shop drawings, and construction documentation.

Ensure proper document numbering, naming conventions, and metadata compliance.

Design & Construction Interface

Coordinate document control processes between design teams, construction teams, subcontractors, and stakeholders.

Support the submission, review, and approval cycles for design deliverables and technical documentation.

Ensure alignment between issued-for-construction (IFC) documents and field use.

Quality, Compliance & Audits

Ensure compliance with project document control procedures, quality management systems, and contractual requirements.

Support internal and external audits related to document control and records management.

Identify and implement process improvements to enhance efficiency and accuracy.

Change Control & Records Management

Support document-related aspects of change management, ensuring revisions are tracked and communicated effectively.

Maintain accurate records of document history, approvals, and distribution.

Ensure proper archiving and retrieval of project documentation throughout the project lifecycle.

Reporting & Coordination

Generate regular reports on document status, submission timelines, overdue items, and workflow metrics.

Communicate effectively with project teams to ensure timely submission and review of documents.

Support coordination with client document control teams and external stakeholders.

Qualifications

Diploma or degree in Information Management, Business Administration, Engineering, or a related discipline.

A minimum of 5–8 years of progressive document control experience, with a proven track record on large-scale infrastructure, transit, or heavy civil construction projects.

Strong familiarity with document management systems (e.g., Unifier, Autodesk Cloud, SharePoint, or similar EDMS platforms).

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