Organized Executive Assistant at Maxan

Maxan seeks a proactive Executive Assistant to support our President & General Manager. This full-time role involves managing schedules, preparing materials, and ensuring deadlines are met.

We are looking for an individual with 3-5+ years of executive support experience who can work independently with discretion and professionalism. You will be responsible for managing appointments, coordinating travel, and tracking priorities to keep everything running smoothly. Your detail-oriented nature will be essential in executing tasks effectively and anticipating needs.

Key Responsibilities:

• Manage the President's calendar and travel details

• Coordinate meeting logistics with stakeholders

• Prepare agendas and essential meeting materials

• Track priorities and follow up on action items

• Screen communications and act as liaison

Requirements:

• 3-5+ years supporting senior executives

• Strong organizational and time management skills

• Proficient in Microsoft Office Suite

• Ability to manage multiple priorities effectively

• Experience in construction is an asset

Bring your expertise in executive assistance to Maxan and help keep our leadership focused and organized.
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