Senior Office Administrator

Greet employees, visitors, and vendors, directing them as appropriate
Manage incoming calls, messages, and general inquiries
Maintain a professional, organized, and welcoming front desk and office environment
Support visitor access and coordination for overall office flow
Office Coordination & Day-to-Day Operations
Coordinate meeting room bookings, setup, and readiness
Manage office supplies, kitchens, and shared spaces to ensure they are stocked and organized
Support day-to-day office flow and maintain common areas
Log and follow up on building-related requests with the Facilities team
Assist with workspace setup for new hires and internal moves
Administrative Support
Support the Office Manager and on-site leadership with meeting logistics (room bookings, setup, materials)
Support preparation and submission of leadership expenses through the company’s expense system
Assist with petty cash tracking and basic reconciliation
Coordinate incoming and outgoing mail, including internal distribution between buildings
Employee Experience & Corporate Activities
Support onboarding logistics at the site level (workspace setup, coordination)
Coordinate CEO/new hire welcome meeting logistics and invitations
Maintain and update digital signage (e.g., new hires, announcements, headshots)
Support the Office Manager with Corporate events
Systems & Access
Maintain and update building access (e.g., access cards, guest passes)
Support office security processes in coordination with Facilities and IT
Maintain accurate records related to access and security systems
Other duties as required
Your Impact Through Innovation
Greet employees, visitors, and vendors, directing them as appropriate
Manage incoming calls, messages, and general inquiries
Maintain a professional, organized, and welcoming front desk and office environment
Support visitor access and coordination for overall office flow
Office Coordination & Day-to-Day Operations
Coordinate meeting room bookings, setup, and readiness
Manage office supplies, kitchens, and shared spaces to ensure they are stocked and organized
Support day-to-day office flow and maintain common areas
Log and follow up on building-related requests with the Facilities team
Assist with workspace setup for new hires and internal moves
Administrative Support
Support the Office Manager and on-site leadership with meeting logistics (room bookings, setup, materials)
Support preparation and submission of leadership expenses through the company’s expense system
Assist with petty cash tracking and basic reconciliation
Coordinate incoming and outgoing mail, including internal distribution between buildings
Employee Experience & Corporate Activities
Support onboarding logistics at the site level (workspace setup, coordination)
Coordinate CEO/new hire welcome meeting logistics and invitations
Maintain and update digital signage (e.g., new hires, announcements, headshots)
Support the Office Manager with Corporate events
Systems & Access
Maintain and update building access (e.g., access cards, guest passes)
Support office security processes in coordination with Facilities and IT
Maintain accurate records related to access and security systems
Other duties as required
Your Unique Expertise

Required Skills:

Completion of post-secondary education in Business Administration or a related field
3 to 5 years of experience in office administration or a similar role
Experience supporting expense submissions and familiarity with expense management systems such as SAP Concur
Strong organizational and time management skills
Professional, approachable, and service-oriented
Strong communication skills across all levels
Proficiency in Microsoft Office
Ability to manage multiple priorities and follow through independently
High attention to detail
Asset

Skills:

Experience in a corporate or multi-site office environment
Experience supporting leadership or coordinating office-wide activities
Familiarity with office systems (e.g., access control, visitor management, digital signage tools)
Our Distinctive Edge
Effortless commute: say goodbye to commuting challenges/hassles with our complimentary shuttles and subsidized transit options, making your journey to work a breeze.
Work-life integration:
Embrace a well-balanced work-life rhythm through our hybrid model and flexible hours, empowering you to thrive both personally and professionally.
Making a difference:
Be a force for good with one dedicated day off for impactful volunteering, supporting causes close to your heart.
Nurturing your career:
Propel your career forward with abundant opportunities for on-site training, workshops, and personal development.
Rewards that count:
Reap the benefits of our comprehensive rewards package, including tuition reimbursement and a health spending account.
Unleash your spirit:
Join a thriving workplace culture filled with employee-led clubs, campaigns, sports teams, and exhilarating activities - fostering camaraderie and fun.
Our Impact
Baylis Medical Technologies is a leader in the development and manufacturing of…