Housing Coordinator

We are looking for a Housing Coordinator to join our team and make an impact in the lives of women and children in the Region of Peel. This position is a full time, 1 year contract (with a possibility for extension) , with a potential start date in August 2026 .

About Us
Armagh empowers women and children escaping violence the opportunity to rebuild safe and independent lives, while advancing community-focused solutions for lasting change. We provide safe transitional housing and comprehensive supports to help them overcome the devastating effects of abuse and redefine their future.

We’re a team of passionate professionals working collaboratively to advance gender equity, healing, and independence, through a trauma-informed, values-based approach that is focused on empowerment and community-centred impact. At Armagh, you're not just doing a job, you’re contributing to systemic change.

Our team is grounded in compassion, integrity, and the belief that every woman and child deserves a future free from violence.

About the Role
As a Housing Coordinator, you’ll support the Housing Manager in managing the transitional housing program and overall property maintenance s role is a combination of people interaction, administrative tasks and active work in residential property management.

Duties and Responsibilities

Serve as the primary point of contact for the property, maintaining the front office, signing visitors in/out and ensuring a welcoming and safe environment.

Handle incoming communications and deliveries, including calls, emails, mail, packages, food orders and redirect or distribute them as needed.

Operate the postage mailer system and manage postage supplies to facilitate outgoing mail.

Maintain up to date records of resident information, filing systems, supplier contracts and agreements.

Prepare and complete bank deposits.

Support the Housing Manager in administrative tasks such as sending out notices, scheduling resident interviews, corresponding with potential residents, preparing resident agreements, intake folders, and letters of offer for new residents.

Calculate and handle rent collection using Region of Peel’s Rent-Geared-to-Income Guide and following documented processes.

Record housing rent payments and report any outstanding rent to the Housing Manager monthly.

Handle purchasing tasks, including uploading and coding invoices and receipts.

Ensure units are stocked and move-in ready, assisting with move-in and move-out procedures.

Conduct weekly property walkthroughs, quarterly unit inspections and coordinate repairs and follow-ups with the Housing Manager and program leads.

Perform basic maintenance tasks in apartments, such as unclogging toilets, sinks, and changing light bulbs, as needed.

Manage and undertake the weekly garbage and recycling at the property as per Peel Region schedule.

Coordinate winter shoveling and summer landscaping with contractors ensuring safety for all residents and staff.

Maintain inventory of the office equipment and building maintenance supplies, placing orders as necessary to ensure adequate stock levels.

Ensure smooth operations of the office, ensuring a comfortable working environment for staff and arranging for repairs when needed.

Assist Housing Manager with calendar management, scheduling, and meeting coordination.

Provide 24-hour notices to residents for relevant events or activities.

Participate in on-call rotation as required.

Be part of the Joint Health and Safety Committee, meetings and inspections.

About you
You’re an empathetic, organized and collaborative professional who loves variety and moves seamlessly through different priorities. You’re great at pivoting and adapting to different scenarios and comfortable with ambiguity, rolling up your sleeves when needed.

University or college degree, or specialized training in management, property management, non-profit management, social services, or a related field.

Minimum of 2 to 3 years' experience working in a similar role, especially in the housing services, property management or nonprofit industry.

Demonstrated ability to build and maintain professional relationships effectively.

Proficient in Google Suite, Outlook,…