Executive​/Special Assistant to the President & CEO

Executive/Special Assistant to the President & CEO  At E.L. Productions Ltd. (ELP), we have partnered with major Canadian Brands to produce greatness for over 30 years. Canada’s premier event producers, we work with industry leaders and innovators to imagine, develop, and deliver exceptional experiences both virtual, live and beyond. We build experiences that make connections, shift thinking and inspire action.
We are currently looking for an Executive/Special Assistant to join our expanding team and act as a trusted partner to our President & CEO.
Does this sound like you?
I love bringing structure to complexity and creating the clarity that allows leaders and teams to focus on what matters most.
I naturally think one or two steps ahead, anticipating needs, identifying risks, and solving problems proactively to keep priorities moving forward without being asked.
I can take complex information and turn it into clear priorities, decision-ready updates, and coordinated next steps.
I build trusted relationships through thoughtful communication, strong judgment, exceptional discretion, and consistent follow-through.
I thrive in a fast-moving environment where priorities evolve, balancing executive deliverables, organizational coordination, and delegated projects with calm confidence.
I take pride in creating exceptional experiences; whether it’s preparing an executive for an important meeting, welcoming a guest into the office, or making sure every detail is thoughtfully considered.
About

The Role  The Executive/Special Assistant creates the capacity that enables the President & CEO to lead with focus, intention, and impact. By bringing structure, organization, insight, and momentum to both professional and select executive personal priorities, this role ensures commitments are honoured, priorities move forward, and leadership time is invested where it matters most.
Working closely with the President & CEO and leaders across the organization, you will maintain visibility across priorities, anticipate needs before they arise, and create reliable systems to move priorities forward. You will organize information, coordinate follow-through, identify matters requiring executive attention, and independently advance delegated priorities within established direction and authority.
A trusted extension of the President & CEO, you will help translate executive direction into coordinated action, while representing their voice, priorities, and standards with professionalism, warmth and exceptional discretion.
As an Executive/Special Assistant, you will:
Strategically manage the President & CEO’s calendar, meetings, travel, commitments, and focus time, balancing immediate needs with forward-looking priorities.
Prepare agendas, briefing materials, executive summaries, and decision-ready updates that surface key context, risks options and recommended next steps.
Maintain visibility across the President & CEO’s priorities, decisions, action items, deadlines, and strategic initiatives.
Translate executive direction into clear actions, owners, timelines, and follow-through across the organization.
Partner with internal leaders and external partners to gather information, monitor progress, identify dependencies and ensure commitments are completed.
Identify competing priorities, communication gaps, emerging risks, and matters requiring executive attention.
Draft and coordinate executive correspondence, presentations, communications, and relationship touchpoints that reflect the President & CEO’s voice and standards.
Independently advance delegated priorities, projects, and organizational initiatives while recognizing when executive direction or escalation is required.
Coordinate select executive personal commitments, travel, appointments, and time-sensitive requests with discretion, and sound judgment.
Develop and improve systems, trackers, templates, and workflows that simplify work, strengthen accountability, and create capacity for leadership.
Support the day-to-day operation of ELP’s workplace, helping to ensure the office remains welcoming, organized, and functional and ready to support employees and guests.
Are you the one we are…