Site Administrator

Position: SITE ADMINISTRATOR
Site Administrator
Be the friendly, organized, and professional face of Duka in a condominium community. At Duka, our Site Administrators are essential to the smooth operation of the communities we manage. Reporting directly to the Condominium Manager, you’ll provide day-to-day administrative support, assist owners and trades, and ensure that the property office runs efficiently.

This is a role for someone who thrives on organization, clear communication, and problem-solving. If you enjoy working independently, building strong relationships, and keeping multiple priorities on track, this is the role for you.

Why Choose Us
At Duka, people are at the heart of everything we do. We offer a comprehensive benefits program, including extended health coverage, Work Perks, and much more to support your well-being in every stage of life.

But benefits are just the beginning. We’re committed to investing in your long-term success through continuous development, growth opportunities, and meaningful support. When you join Duka, you join a company that believes in empowering its people, professionally and personally.

Who You Are
You’re a professional who values accuracy, responsiveness, and creating a positive experience for everyone you interact with. You work well independently, communicate clearly, and maintain diplomacy and professionalism at all times.

Our Ideal Candidate Brings

2+ years of experience in condominium property management or a related administrative role

Post-secondary education

Strong computer skills, including Microsoft Office and database management

Excellent written and verbal communication abilities

A proactive, detail-oriented, and organized approach to problem-solving

What You’ll Do
As a Site Administrator, you will manage the administrative operations of a condominium property and provide support to the Condominium Manager. Your responsibilities will include (but are not limited to):

Manage day-to-day correspondence, emails, phone calls, and faxes

Maintain accurate records of communications, complaints, and inquiries

Prepare written responses, reports, and correspondence for owners, residents, Board members, and contractors

Maintain organized filing systems for soft and hard copies of all documents

Monitor office supply inventories and place orders as needed

Greet and assist owners, residents, visitors, and contractors with professionalism and care

Assist with AGM package preparation and coordinate documentation as instructed

Book and coordinate party room use in accordance with policy

Obtain quotations and create comparison spreadsheets for Board meetings

Work closely with on-site staff including superintendents, cleaners, and security officers

Perform periodic site inspections, including property appearance, landscaping, utilities, fire equipment, and common areas

Record and track complaints, concerns, and maintenance requests for follow-up by the Condominium Manager

Support the Condominium Manager with administrative tasks and reporting

You’ll be an essential contributor to Duka’s mission of delivering organized, efficient, exceptional property management, while providing outstanding experience to residents, owners, and trades.

What It’s Like to Work at Duka?
At Duka, you’ll be part of a collaborative, experienced team that values professionalism, integrity, and the human side of property management. We believe in setting our people up for success from day one, offering hands-on training, ongoing mentorship, and a leadership team that’s always within reach.

You’ll grow, you’ll be supported, and you’ll be surrounded by colleagues who genuinely care. This is a place where you can build a rewarding career while making a meaningful impact on the communities we serve.

Compensation & Benefits

Competitive, market-driven compensation package

Supported Time Off program to help you recharge and maintain balance

Comprehensive extended health benefits

Dental and vision coverage for long-term wellness

Life and Accidental Death & Dismemberment insurance for added peace of mind

Corporate Good Life Fitness partnership to support your health and lifestyle

Ongoing training and professional development programs to help you grow…