Executive Assistant

We are looking for an experienced Executive Assistant to support senior leadership while helping drive human resources and administrative operations in Ontario. This position blends executive coordination with hands-on HR administration, requiring strong judgement, organization, and the ability to manage sensitive information with discretion. The successful candidate will contribute to employee programs, leadership support, and governance activities in a fast-paced, detail-focused environment.

Responsibilities:

• Coordinate executive schedules, organize meetings, assemble briefing materials, and support daily priorities for senior leadership.

• Contribute to human resources planning by maintaining policies, tracking staffing needs, and supporting recruitment activities from posting through interviews and onboarding.

• Partner with internal leaders on employee relations matters, including workplace concerns, accommodations, investigations, and progressive discipline processes.

• Support compensation and benefits administration in collaboration with finance, while maintaining accurate employee files, training records, and related documentation.

• Monitor vacation scheduling and mandatory training completion to help ensure operational coverage and compliance requirements are met.

• Prepare internal and external communications such as reports, presentations, announcements, newsletters, and meeting summaries.

• Act as a liaison for board and governance activities by organizing meetings, compiling agendas and packages, and safeguarding confidential materials.

• Respond to inquiries from internal stakeholders and external partners, resolving escalated administrative issues in a thorough and timely manner.

• Assist with workplace administration tasks such as access credentials, parking coordination, leadership events, and support for volunteers assigned to the portfolio.