Administrative services coordinator

Company Overview

Al-Hashimi & Jawad Dentistry Professional Corporation O/A Mississauga Valley Dental Centre in Mississauga, ON is looking for a full time and permanent Administrative services coordinator to join our facility.

Job Title:

Administrative Services Coordinator

Location:

791 Mississauga Valley Blvd, Mississauga, Ontario, L5A 1Z3 (1 Vacancy)
Job Type: Regular, Permanent;
Full-time
Anticipated

Start Date:

As soon as possible
Salary: $36.00 per Hour
Hours of Employment: 35 – 40 hours per week
Work Setting:
Clinic

• Manage the day-to-day administrative operations of the dental clinic and ensure office workflows run smoothly and efficiently.
• Organize and coordinate clinic support services, including workspace arrangements, dental and office supplies, equipment tracking, maintenance scheduling, and security arrangements.
• Support the dentist/clinic owner in preparing the operating budget and maintain controls over inventory levels and administrative costs.
• Monitor and review administrative expenses, vendor agreements, and internal projects to support effective clinic operations.
• Set daily and weekly work priorities, assign tasks to reception and administrative staff, and follow up to ensure timelines and clinic procedures are respected.
• Provide oversight and guidance to staff responsible for records management and administrative support functions.
• Compile operational data and prepare routine and ad-hoc reports, internal guidelines, and professional correspondence for clinic use.
• Handle administrative processes related to patient onboarding, appointment coordination, and internal documentation.
• Ensure patient files and records are handled, shared, and stored in compliance with privacy and confidentiality requirements under applicable legislation.

• Secondary School Graduation certificate.
• Completion of college in related field is an asset.
• 2 years to less than 3 years of experience in the position or related position is preferred.
• Ability to work in a fast-paced, physically demanding, team-oriented, multi-tasking environment, good time management, and Interpersonal Skills.
• Hands on experience with MS Word, MS Excel, MS Windows, MS outlook would be an asset.
• Fluent in English and flexibility to work different shifts and weekends.

By E-Mail: mississaug