Office Administrator

Applied Industrial Flooring provided pay range

This range is provided by Applied Industrial Flooring. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

CA $45,000.00/yr - CA $48,000.00/yr

We are looking for a highly organized, detail-oriented, and proactive Office Administrator to join our team in Mississauga. This role plays a critical part in supporting our administrative and accounting operations and ensuring the smooth day-to-day functioning of the office.

The ideal candidate has strong communication skills, excellent grammar, and a high level of accuracy in handling multiple administrative tasks. You will work closely with the finance, sales, and operations teams to ensure tasks are completed efficiently and on time.

Accounts Payable Support:

• Match AP invoices with packing slips and prepare for data entry into Quick Books
  .
• Access vendor email accounts and organize AP invoices in One Drive.
• Rename and properly file AP invoices and link them to job costing sheets.

Credit Card Reconciliation:

• Organize and maintain credit card receipts using One Drive or Zoho Expense.
• Match receipts to credit card statements and follow up on missing documentation.

Office Administration:

• Answer and direct incoming calls professionally.
• Scan and digitize receipts and documents.
• Maintain organized electronic and paper filing systems.
• Perform general data entry and maintain office databases.
• Support Sales and Operations departments with administrative tasks.
• Run occasional office errands, including purchasing supplies.

• Prior experience in office administration or bookkeeping is an asset.
• Proficiency in Quick Books, Zoho Expense, Microsoft Office Suite, and One Drive.
• Exceptional organizational skills and keen attention to detail.
• Excellent written and verbal communication, including strong grammar skills.
• Ability to work independently, manage time effectively, and handle multiple priorities.

We offer a supportive work environment with opportunities to contribute across departments. If you're a self-motivated individual with a passion for organization and accuracy, we’d love to hear from you.

• Seniority level:
  Mid-Senior level
• Employment type:
  
  Full-time
• Job function:
  Administrative
• Industries:
  Construction

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