Proposal Process Lead

Requisition : 98457

Job Category: Administration/Support

Location: Mississauga, ON, Canada

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 70 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally.

Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

As part of our Shared Services group, comprised of Finance, Marketing, Communications, Human Resources, Commercial, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems.

Hatch is currently seeking a dynamic and highly motivated Proposal Process Lead to join our global Client Action Team (CAT), supporting sales efforts in North America.

Our global team is experienced in business development, marketing and pursuit management, engineering, and project management. While our backgrounds are diverse our goal is singular: to help Hatch teams be more successful in their winning work efforts. Based in Mississauga, you will lead the end-to-end proposal process for strategic pursuits—from RFP receipt through to proposal submission and post-submittal support.

This is an exciting opportunity for a strategic thinker and experienced proposal/people manager with strong leadership, initiative, and a passion for helping teams win work.

As the successful candidate, you will: 

• Partner with the Pursuit Manager to develop and implement the proposal management plan, including the action list, compliance matrix, and schedule.
• Organize and co-chair the proposal kick-off, status updates, content planning, and review meetings with the Pursuit Manager.
• Facilitate and contribute to proposal strategy meetings.
• As a persuasive messaging architect, challenge the proposal team to deliver our most compelling messages that speak to client hot buttons and reflect bespoke win themes.
• Review proposal drafts and final versions for responsiveness, compliance, accuracy, quality, consistent writing style, and effective layout and design.
• Identify and escalate issues that may impact the proposal schedule or quality.
• Support post-submission clarifications and client requests.
• Coordinate post-proposal evaluations and internal debriefs to capture insights that support ongoing improvements to the proposal development process.
• Train, coach, and mentor other proposal team members to support continual improvement in proposal development practices and team performance.
• Ensure continuity of CAT support through effective handovers to Client Engagement Director peers and other global CAT members.
• “Act like an owner” in your role – measure results and identify areas for improvement.
• Provide basic guidance on other CAT-supported areas – CRM, pursuit governance, etc.
• Be a constant CAT presence in the areas of the business you support.

You bring to the role:

• A diploma or degree in Business, Communications or Marketing, or equivalent professional experience.
• Minimum 5 years of proposal development experience as a Bid or Proposal Manager in a professional services environment.
• Advanced knowledge of Microsoft Office suite.
• Exceptional written, verbal, and interpersonal communication skills.
• Strong business acumen and high emotional intelligence.
• Sharp attention to detail and analytical thinking.
• A collaborative mindset and the ability to thrive in a team environment.
• A proven ability to build trusted relationships and influence without direct authority.
• Familiarity with SharePoint, Adobe Creative Cloud, and CRM tools (an asset).
• Working knowledge of the engineering, procurement, and construction management consulting industry (highly desirable).

Base salary range: $81,000 - $130,000

At Hatch, we are committed to fair and equitable compensation practices. In accordance with…