Project Coordinator

About This Role
We are seeking a skilled and reliable Project Coordinator to join our team. The ideal candidate will have a strong background in project billing, excellent communication skills, and the ability to manage multiple tasks efficiently.

Key Responsibilities

Create accurate AIA invoices or service billings monthly per customer invoicing schedules and/or requirements (Lien Waivers, Sworn Statements, Stored Materials, etc.) and upload as required to third party systems.

Work with customers and collections/cash applications department for collecting payments, cash application support, unapplied cash cleanup, and resolving disputes.

Work closely with internal staff to resolve any project related issues and concerns.

Assist in subcontractor communication, to include subcontract lien waivers, resolution of open payables issues, certified payroll, etc.

Oversee OCIP/CCIP process, as well as timesheet/payroll submittal through MSD and assist in Prevailing Wage/Davis Bacon requirements.

Assist in ad-hoc/non-standard SOV creation as needed.

Work under moderate supervision to support operational, sales, and customer specific nuances for compliance and support.

Office administrative duties, including mail assortment, local phone support, and ordering office supplies.

Required Qualifications

High School diploma or GED

Must have a valid Driver’s License

2+ years’ of work experience in supporting operations/service teams

1+ years of experience in Microsoft Office Suite (Word, Excel, etc.)

Preferred Qualifications

Bachelor’s degree in business, accounting or finance

Seeking growth within the business

Notary Public commission or willingness to obtain

HVAC industry experience

Salesforce, Microsoft Dynamics (MSD), SAP and Ariba experience

Excellent communication, both written and oral

Able to build strong relationships across functions

Ability to work and adapt in a dynamic evolving work environment

Pay Range
The expected base salary range for this role is between $71,500.00 CAD - $ CAD annually. Factors which may affect pay within this range include, but are not limited to, skills, education, experience, and other unique qualifications of the successful candidate. This compensation includes components such as base salary, vacation pay, public holiday pay, potential estimated overtime pay and paid statutory leaves of absence.

Additional benefits may include insured benefits such as health care, vision, dental, disability, as well as possible retirement contributions.

Other Compensation
This role may also provide the opportunity to earn additional incentive compensation in the form of annual bonus, sales bonus, sales commission or local incentive. If the role provides for an opportunity to earn additional incentive compensation, it will be based on measurable performance factors which may include company performance, individual performance or other key performance indicators.

Use of AI
Technology-enabled tools may support parts of the recruitment process, with oversight by people.

Benefits
Employees are eligible for benefits, including:

Medical, Dental

Retirement Benefits

Time off and Leave

Disability:
Short-term and long-term disability

Life Insurance and Accidental Death and Dismemberment

Tuition Assistance

Benefits are available to eligible full-time employees and may vary based on provincial or local requirements and other eligibility factors, including date of hire and the terms of any applicable collective bargaining agreement.

Carrier Accommodations Process
If you require a reasonable accommodation to complete the application process, participate in an interview, or otherwise engage in the hiring process, please contact us at C We will make every effort to meet your needs in accordance with applicable laws.

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