Chief Financial Officer​/Business Officer

Job Summary

To assist in the administration of the district's business affairs so as to provide the maximum services to the children for the financial resources available.

• Proper licensure by the Mississippi Department of Education
• Must obtain School District Business Administrator License
• Bachelor's degree with an emphasis in accounting.
• Minimum of 5 years experience in public education.
• Accounting degree and CPA preferred
• The Chief Financial Officer shall possess a demonstrated aptitude or competence for assigned responsibilities and other such alternatives as the Board may find appropriate and acceptable.

Reports to:

Superintendent Job Goal:

To assist in the administration of the district's business affairs so as to provide the maximum services to the children for the financial resources available.

• Directs and oversees all financial accounting.
• Maintains a complete and systematic set of records of all financial transactions of the district.
• Sets up and controls an encumbrance accounting system.
• Provides accounting services essential to the preparation, administration, supervision, and control of the budget.
• Obtains the annual budget requirements for all departments and prepares preliminary budget estimates.
• Develops and manages the school district budget in collaboration with the Superintendent and Board of Trustees.
• Collaborates with the school principals, directors and other administrators in developing the district budget.
• Develop budget projections and budget forecast scenarios.
• Prepares budget amendments and submits to the Board of Trustees for approval.
• Prepares and conducts an annual budget hearing with the Board of Trustees, Superintendent and community.
• Records detail of school financial transactions in appropriate journals and subsidiary ledgers from such sources as requisitions, payroll records, etc.
• Summarizes and balances entries recorded in individual journals and ledgers, and transfers data to general ledgers.
• Prepares financial statements, income statements, and cost reports to reflect the financial condition of the district.
• Traces errors and records adjustment to correct charges or credits posted to incorrect amounts.
• Supervises accounts receivable processes and procedures.
• Supervises purchasing, accounts payable and fixed asset processes and procedures.
• Monitors and approves requests for purchases except food service and activity funds less than $1,500.00.
• Supervises payroll and benefit processes and procedures.
• Coordinates the supervision of student activity accounts in collaboration with the school principals and central office accountant.
• Review monthly activity fund reports.
• Transfers funds monthly for accounts payable and payroll to their respective clearing accounts.
• Verifies all bank statement reconciliations are complete and accurate.
• Prepares and submits monthly financial statements to the Board of Trustees.
• Reviews and submits current monthly docket of claims and preceding monthly payroll expenditures to the Board of Trustees for approval.
• Submits monthly requests to the School Financial Services for applicable grant funds.
• Works closely with accounting staff to ensure district compliance with MS Code, GAAP, MDE, OSA and federal regulations.
• Prepares annual financial statements and submits to independent auditors for audit.
• Arranges for audits of all accounts and records annually by an independent, certified public accountant approved by the Board of Trustees
• Cooperates with and provides the auditors financial documentation during the audit.
• Prepares and submits annual FETS to MDE.
• Prepares any other necessary financial and budget reports that are the result of the accounting function.
• Complies and submits all applicable financial requests and/or surveys by MDE.
• Arranges for annual insurance policies including but not limited to buildings, automobiles, EOL, casualty, theft, and workers compensation and submits to Board of Trustees for approval.
• Manages the district's borrowing and investments.
• Recommends the purchase of and oversees the maintenance of accounting supplies, equipment and software.
• Reports to the Superintendent on the accounting affairs of the district and recommends changes and improvements as necessary.
• Assists the Superintendent with the various aspects of capital projects.
• Recommends policies and procedures to improve the district fiscal operations.
• Provides meetings in training on accounting/financial developments.
• Attends and participates in monthly board meetings.