Executive Assistant to Senior Executive Officer

IQCIA was established to address critical safety gaps in Above ground Storage Tank (AST) project supervision, ensuring better training and qualification standards for industry professionals. Since 1985, IQCIA has been dedicated to reducing workplace fatalities and injuries by offering specialized programs and certification exams, including the TES Exam Prep Course. The organization develops comprehensive training and guidelines for roles such as Tank Entry Supervisors, Confined Space Entry Supervisors, and Incident Command professionals.

With a strong legacy of safety and technical excellence, IQCIA continues to be a trusted name in industrial safety training.

Our office also serves as the headquarters for Delta P Technology International, LLC, The STOP Accidents Group, LLC, Confined Space Technical Rescue Association, and OSHA Plans and Manuals, LLC. Together, these organizations work collaboratively to advance workplace safety, regulatory compliance, and operational excellence. The Executive Assistant and Senior Executive Officer work in tandem to support initiatives that help companies reduce risk, strengthen safety culture, and meet the highest standards of OSHA and industry‑specific requirements.

Our mission is simple: empower organizations to operate safely, efficiently, and confidently—regardless of the complexity of their environment.

This position will begin as a part‑time role with the potential to transition into a full‑time position. It is an on‑site role located in Bay St. Louis, MS, supporting the Senior Executive Officer as an Executive Assistant. Responsibilities include managing executive schedules, coordinating meetings, preparing and tracking expense reports, drafting correspondence and documents, and ensuring seamless administrative operations. The Executive Assistant will serve as a liaison, manage communication on behalf of the Senior Executive Officer, and provide organizational and logistical support to keep daily operations running smoothly.

We are also seeking someone who can enhance our social media presence and support marketing initiatives for our course certifications and OSHA manuals. Experience in growing, optimizing, and managing social media platforms is highly valued.

• Executive Administrative Support — Proven experience providing high‑level assistance to senior leadership
• Expense Report Management — Ability to create, track, and manage expense reports accurately
• Executive & Administrative Operations — Strong organizational and operational skills to ensure efficient office workflows
• Professional Communication — Excellent written and verbal communication skills with the ability to correspond promptly and professionally
• Organizational Skills — Exceptional attention to detail and the ability to prioritize multiple tasks effectively
• Software Proficiency — Proficiency with Microsoft Office Suite or similar office software, as well as Quick Books knowledge
• Confidentiality — Ability to handle sensitive and confidential information with discretion
• Social Media Management — Experience managing and growing organizational social media accounts across platforms such as Facebook, Instagram, Linked In, and Tik Tok
• Content Creation — Ability to create engaging posts, graphics, and short‑form content that aligns with brand voice and safety‑focused messaging. We currently use Canva to create marketing materials as well
• Education — Bachelor’s degree in a related field or equivalent experience preferred, but not required