Administrative Assistant II - Human Resources Management

Administrative Assistant II

• Serves as administrative assistant to the Director or other supervisor
• Provides or oversees reception services, scheduling appointments, meetings, and travel
• Coordinates projects and assists in the completion of reports by researching and gathering required information and preparing reports
• Serves as the communication hub of the department by communicating information from the supervisor to others, collecting and organizing information
• Obtains equipment, services and supplies needed by the department by maintaining an inventory of office supplies, purchasing equipment and supplies
• Assists with employment processes to varying degrees
• Supports the administrative business functions of the department
• Assists with the classification of positions, reviewing job descriptions and position requisitions
• Enters information in the E-Verify system to ensure employment eligibility
• Assists with conducting background checks on all new hires
• Enters new employee information in the Mississippi Directory of New Hires and submits required reports
• Other related duties, as assigned

• High school diploma or GED
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis
• Three (3) years’ of increasingly responsible clerical, secretarial and office administrative support experience, including two (2) years of experience at a level comparable to an Administrative Assistant I

• Knowledge of principles and practices of human resources employment administration
• Knowledge of database applications, web content management, and administrative business systems
• Records maintenance skills
• Organizing and coordinating skills
• Keyboarding and Reception skills
• Ability to communicate effectively, both orally and in writing
• Ability to operate and troubleshoot electronic office equipment, computers, and peripherals
• Ability to maintain departmental financial records and accounts and prepare financial reports as required
• Ability to maintain confidentiality of records and information