Administrative Assistant

The Department of Health, Physical Education, and Recreation at Jackson State University is accepting applications for its Administrative Assistant position.

• Assist in the daily operations of the Department of Health, Physical Education and Recreation by managing routine administrative functions and providing organizational support to faculty, staff, students, and department leadership.
• Serve as the primary point of contact for students, faculty, staff, alumni, and external stakeholders by responding to inquiries, providing information, and directing individuals to appropriate resources.
• Maintain department records, files, databases, and documentation in accordance with university policies and procedures while ensuring accuracy, confidentiality, and compliance with institutional regulations.
• Coordinate departmental communications, including managing telephone calls, email correspondence, mail distribution, and departmental announcements.

• Minimum of two (2) years of administrative, clerical, or office management experience; preferably in a higher education setting.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with database management systems.
• Strong organizational skills with the ability to manage multiple priorities, meet deadlines, and maintain attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Strong customer service skills and the ability to interact professionally with students, faculty, staff, administrators, and external stakeholders.
• Ability to work independently and collaboratively in a fast‑paced environment.