Administrative Assistant II

Administrative Assistant II Essential Job Functions

• Serves as administrative assistant to the Chief of Police or another supervisor
• Provides or oversees reception services, scheduling appointments, meetings and travel
• Coordinates projects and assists in the completion of reports by researching and gathering required information and preparing reports
• Serves as the communication hub of the department by communicating information from the supervisor to others, collecting and organizing information
• Obtains equipment, services and supplies needed by the department by maintaining an inventory of office supplies, purchasing equipment and supplies
• Assists with employment processes to varying degrees
• Supports the administrative business functions of the department
• Assists the supervisor to varying degrees in maintaining financial control of departmental accounts by reconciling purchases, tracking expenditures and maintaining internal records of expenditures
• Other related duties, as assigned

High school diploma or GED

• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis
• Three (3) years’ increasingly responsible clerical, secretarial and office administrative support experience, including two (2) years of experience at a level comparable to an Administrative Assistant

Knowledge of database applications, web content management, and administrative business systems

Records maintenance skills

Organizing and coordinating skills

Keyboarding and Reception skills

Ability to communicate effectively, both orally and in writing

Ability to operate and troubleshoot electronic office equipment, computers, and peripherals

Ability to maintain departmental financial records and accounts and prepare financial reports as required

• Ability to maintain confidentiality of records and information

EEO Statement

Alcorn State University is expressly committed to providing equal employment opportunities without regard to race, color, national or ethnic origin, ancestry age, religion or religious creed, disability or handicap, sex or gender identity and/or expressions, sexual orientation, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state or local law. Further, the University will not tolerate any instances of harassment/sexual harassment.

This policy applies to all employees, regardless of position, consultants and applicants for employment. Additionally, it is the responsibility of all personas making employment decisions to adhere to this policy.