Office and Administrative Specialist, Intermediate

Job Summary

• Working Title:
  
  Office & Admin Specialist Intermediate
• Job Class:
  Office and Administrative Specialist, Intermediate
• Agency:
  Corrections Dept
• Location:
  
  Winona
• Telework Eligible:
  No
• Full- or Part-Time:
  Full-Time
• Regular/Temporary:
  Unlimited
• Salary Range: $20.76 - $27.53 hourly; $43,346 - $57,482 annually
• Classified Status:
  Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• FLSA Status:
  Nonexempt

• Provide word processing, typographical and transcription services, and technical assistance to the District Supervisor, Corrections Agents and Sentencing to Service staff, ensuring effective communication among agencies and departments and timely, accurate submission of correspondence in proper formats.
• Assist with management of the office so that office needs are addressed and the office functions efficiently and effectively.
• Provide receptionist services to ensure that the appropriate action is taken by staff within the proper time frame.
• Maintain Court Services Tracking System (CSTS) and office files, in addition to other databases used by Field Services, to ensure integrity and accurate generation of client information.
• Perform other office functions as necessary or assigned to assure efficient operation of the office.

• Skills in data entry sufficient to enter client information into database systems such as CSTS, Chrono Database, Statewide Supervision System (S3), Correctional Operations Management System (COMS) and Bureau of Criminal Apprehension (BCA).
• Skills in database management sufficient to maintain, update, and retrieve information from database systems such as CSTS, Chrono Database, S3, COMS and BCA.
• Skills in business English sufficient to compose and edit correspondence and reports using proper grammar, punctuation and spelling.
• English speaking skills sufficient to communicate effectively with a wide variety of individuals, including supervisors, probation agents, court administrators, law enforcement and DOC employees.
• Skills in customer service sufficient to provide prompt, courteous, and accurate information to customers over the phone and in person.
• Skills in word processing sufficient to draft letters, memos, and reports.

• Two or more years post‑secondary education.
• Experience entering data into database systems such as CSTS, Chrono Database, S3, COMS and/or BCA.
• Experience working in a criminal justice setting.
• Experience working in an office/clerical setting.
• Experience related to court administration, which includes the review of criminal court documents.

The selected finalist may be required to review and sign a Physical Demands Analysis (PDA). For a copy of the PDA, please email Teresa Moen n.us.

All candidates will undergo a comprehensive background check including criminal history, predatory offender registration, and other applicable records. Fingerprinting will be conducted within the first 30 days of employment. Employment history and reference checks, including incidents of sexual harassment, will also be performed.

• Paid vacation and sick leave
• 12 paid holidays each year
• Low‑cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer‑paid life insurance
• Short‑term and long‑term disability insurance
• Tax‑free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well‑being

• Voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well‑being, or job performance.
• Addresses mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues.
• Daily Living/Convenience Services: chore services, home repair, trip planning, child/elder care.

Minnesota state agencies are equal‑opportunity,…