Program Manager Ii
Job in
University, Lafayette County, Mississippi, 38677, USA
Listed on 2026-07-13
Listing for:
University of Alabama at Birmingham
Full Time
position Listed on 2026-07-13
Job specializations:
-
Administrative/Clerical
Administrative Management, Education Administration
Job Description & How to Apply Below
Location: University
PROGRAM MANAGER II
University of Alabama at Birmingham
This position will provide executive-level support to a physician/department Chairman.
General Responsibilities
* Responsible for administratively managing a large or complex University program or multiple programs.
* Provides input in the development of program plan and objectives with responsibility for achieving objectives within defined parameters.
* Typically supervises small staffs and are responsible for long range planning.
* Responsibilities include budgeting, networking/public relations, technical training and assistance, grant and report writing.
* May handle regulatory responsibilities, contract submissions and identify research funding.
* May handle event planning and oversight of construction projects.
Additional Duties
* Draft, edit, and proofread correspondence, reports, agendas, proposals, contracts, and other departmental documents.
* Edit transcriptions and prepare professional communications and presentations.
* Coordinate and manage clinical and office schedules using Outlook.
* Schedule and coordinate meetings, conferences, and domestic and international travel arrangements.
* Serve as a liaison with off-site clinics to ensure efficient utilization of the Department Chair's time.
* Coordinate and co-facilitate weekly departmental meetings.
* Coordinate monthly faculty meetings and related communications.
* Assist the Department Chair with course master responsibilities.
* Post lectures and course materials using Canvas.
* Prepare examinations, post grades, and maintain student attendance records.
* Serve as the department office manager and oversee daily administrative operations.
* Ensure departmental processes and procedures comply with department, school, university, and regulatory requirements.
* Represent the department at school and university meetings and functions.
* Assist with departmental events and activities, including alumni relations, graduation ceremonies, Grand Rounds, guest lectures, and special programs.
* Maintain departmental records, databases, and financial information.
* Prepare, analyze, and distribute a variety of administrative, operational, and financial reports.
* Supervise, mentor, coach, and evaluate the performance of departmental administrative staff.
* Facilitate weekly staff meetings and ensure equitable distribution of workloads and responsibilities.
* Oversee staff training, cross-training initiatives, and professional development activities.
* Promote collaboration, teamwork, and operational efficiency across departmental functions.
* Facilitate faculty and staff recruitment and hiring processes, including advertising positions, screening applications, coordinating interviews, and processing hiring documentation.
* Coordinate with international offices regarding visa sponsorship and related employment requirements.
* Maintain employee records and ensure completion of required training and compliance programs.
* Track continuing education (CE) requirements and maintain related documentation.
* Maintain faculty curriculum vitae (CVs), including updates to Pub Med and other applicable systems.
* Ensure faculty licensure, certifications, credentials, and hospital privileges remain current and compliant.
* Manage faculty search processes, including supporting search committees, placing advertisements, and coordinating interview schedules.
* Perform other duties as assigned.
Preferred
* Proficient in all Microsoft Office applications, particularly Word, PowerPoint, and Excel.
* Working knowledge of Canvas and Oracle preferred.
* Excellent organizational, interpersonal, verbal, and written communication skills.
* Ability to serve as a facilitator, team player, and leader while demonstrating unquestioned personal and professional integrity.
* Demonstrated ability to work independently, prioritize responsibilities, manage office operations, solve problems effectively, and exercise sound judgment in decision-making.
* Proven ability to take initiative, anticipate needs, and ensure the efficient operation of a busy administrative environment.
* Ability to type a minimum of 50 words per minute.
* Ability to maintain records, filing systems, and confidential information with a high degree of accuracy.
* Ability to read, write, proofread, and perform minor editing of routine correspondence and other business documents.
* Ability to manage and coordinate the Department Chair's calendar, schedules, meetings, and special events.
* Ability to schedule and coordinate complex group meetings, lectureships, faculty appointments, and other departmental activities.
* Ability to coordinate limited patient-care correspondence and departmental financial data in collaboration with HSF.
* Ability to coordinate faculty hospital privilege appointments, renewals, and reviews.
* Ability to supervise, develop, and support administrative personnel.
* Ability to access, organize, identify, and resolve scheduling conflicts involving clinic operations, operating room schedules,…
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